Administrative Assistant 2 / Principal Administrative Assistant 3 – Northrop Grumman Space

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people’s lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation’s history – from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work – and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they’re making history.

The Tactical Space Systems Group is seeking an Administrative Assistant to oversee office operations and perform a variety of tasks to facilitate communications, and support the daily routine and effective management of the operating unit. The nature of the position involves exposure to sensitive information necessitating considerable use of tact, diplomacy, discretion, and judgment.

Keys To Success Include

• Working well under pressure.
• Ability to solve problems independently.
• Completing requirements in a fast-paced, multifaceted environment.

Essential Functions will include (but not be limited to) the following:

• Preparing and releasing a variety of complex communications and documents that affect the Departments and programs.
• Following procedures which includes appropriate access to confidential information.
• Preparing and adjusting travel arrangements and completing expense reports.
• Coordinating various Department and program events.
• Coordinating VIP visits, agendas, and tours to the facility.
• Acting and making decisions in alignment with the executive leadership.
• Handling calendars with precision as well as travel plans.
• Responsible for routine administrative duties.
• Coordinating staff meetings, teleconferences, answering telephones, screening calls and forwarding messages.
• Preparing expense reports and maintaining filing system.
• Ordering and managing refreshments and luncheons for some meetings is required.
• Utilizing Microsoft Office to produce high quality reports, presentations, or other documents.
• Supporting multiple senior leaders across the operating unit simultaneously.

This requisition may be filled at a higher grade based on qualifications listed below.

Basic Qualifications

This requisition may be filled at either an Administrative Assistant 2 or Principal Administrative Assistant 3 level.

Basic Qualifications For Administrative Assistant 2

• High School Diploma with a minimum of 2 years supporting senior managers.
• Demonstrated ability to perform detail oriented work, without close supervision.
• Ability to independently assess priorities and work with confidential information.
• Experience managing multiple administrative projects and initiatives.
• Experience with travel and expense reporting tools.
• Highly skilled with MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Proven ability to be proactive, highly motivated, collaborative and adaptable, with excellent organizational skills including the ability to handle multiple tasks, changing needs, and competing priorities.
• Strong oral and written communication skills, must be able to interface with executive level internal and external contacts with considerable autonomy.
• Team player and ability to work with all levels of management and administrative support.
• U.S. Citizenship and the ability to obtain a Top Secret/SCI level security clearance.

Preferred Qualifications for Administrative Assistant 2:

• Experience and proficiency with Concur (or similar) travel and expense reporting system.
• Active or current Top Secret or higher level clearance highly preferred.

Basic Qualifications for Principal Administrative Assistant 3:

• High School Diploma with a minimum of 4 years supporting senior managers.
• Demonstrated ability to perform detail oriented work, without close supervision.
• Ability to independently assess priorities and work with confidential information.
• Experience managing multiple administrative projects and initiatives.
• Experience with travel and expense reporting tools.
• Highly skilled with MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Proven ability to be proactive, highly motivated, collaborative and adaptable, with excellent organizational skills including the ability to handle multiple tasks, changing needs, and competing priorities.
• Strong oral and written communication skills, must be able to interface with executive level internal and external contacts with considerable autonomy.
• Team player and ability to work with all levels of management and administrative support.
• U.S. Citizenship and the ability to obtain a Top Secret/SCI level security clearance.

Preferred Qualifications for Principal Administrative Assistant 3:

• Experience and proficiency with Concur (or similar) travel and expense reporting system.
• Active or current Top Secret or higher level clearance highly preferred.

Salary Range: $37,700 USD – $62,800 USD

Salary Range 2: $44,800 USD – $74,600 USD

Employees may be eligible for a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The health and safety of our employees and their families is a top priority. The company encourages employees to remain up-to-date on their COVID-19 vaccinations. U.S. Northrop Grumman employees may be required, in the future, to be vaccinated or have an approved disability/medical or religious accommodation, pursuant to future court decisions and/or government action on the currently stayed federal contractor vaccine mandate under Executive Order 14042 https://www.saferfederalworkforce.gov/contractors/ .

Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit http://www.northropgrumman.com/EEO . U.S. Citizenship is required for most positions.