Position Title: Administrative Assistant

Duty station: Manila (Global) Administrative Centre (MAC)

Job classification: Ungraded

Type of Appointment: Six-month special short-term, with possibility of extension

Closing date: 05 June 2022

Salary: Php 35 000 per month net of taxes (All-inclusive)

Context

Under the overall supervision of the MAC Director and direct supervision of Chief, Manila Human Resources Operations (MHRO) and Chief, Manila Financial Services (MFS) and, in collaboration with relevant units at MAC.

Core Functions / Responsibilities

• Draft routine correspondence; consolidate tables, reports, presentations, publications, and other documentation;
• Enter, retrieve, structure and update selected information and data from various sources (e.g. Intra-/Internet, SharePoint, office files, etc.); present results in standard format;
• Initiate, view and track a variety of administrative transactions in the computerized financial / travel / human resources systems;
• Support the organization and administration of meetings, workshops and events (e.g. arranging for meeting rooms, communication platform (MS Teams, Zoom etc.) links and other facilities.
• Liaise with commons services and procurement units to ensure availability of office supplies and appropriate maintenance of office equipment.
• Perform other duties as required.

Required Qualifications and Experience Education

• High school diploma with three years of relevant experience; or,
• Bachelor’s degree in Business Administration or related fields from an accredited institution with one year of relevant professional experience.

Experience

• Proficient in Microsoft Office applications e.g. One Drive, MS Teams, Word, Excel, PowerPoint, Outlook;
• Attention to detail, ability to organize electronic files/paperwork in a methodical way;
• Discreet, details and clients-oriented, patient and willingness to learn new things; and,
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting in the area of administrative/executive support is an advantage.
• Excellent communication and team collaboration skills.
• Punctuality.