Administrative Assistant

Are you looking to make a difference in a patient’s life?  At AmerisourceBergen, you will find an innovative and collaborative culture that is patient focused and dedicated to making a difference.  As an organization, we are united in our responsibility to create healthier futures. Join us and Apply today!

What you will be doing

PRIMARY DUTIES AND RESPONSIBILITIES:

• Maintain stationery, inventory and all supplies required for the running of the business
• Filing of internal and external documents and Maintain well-organized filing system for use by all staff members
• Collecting sending and distribution of mail.
• Provide secretarial support and assistance to the management.
• Issue purchase orders for all departments.
• Prepare beverage for visitors at the office, take down messages.
• Provides support for board of directors and managers; prepares meeting materials, coordinate and assist board activities and travel
• Ensure that canteen office is fully equipped (e.g. coffee, water).
• Ensure that office environment is clean and tidy.
• Ensure that all office systems and support services are operational and effectively supporting the business Liaise with landlord in respect of lease of properties.
• Ensure all insurance requirements are met i.e. insurance is appropriate, adequate and current.
• Oversee all maintenance issues or problems associated with company motor vehicles (i.e. claims, quotes, purchases and insurance).
• Assist and coordinate internal company events (e.g. World Courier’s seminar, DG course training, etc.)
• Assist in develop training plans for staff and maintain the training report.
• Maintain the staffs leaving report and keep it up-to-date and complete. Induct new staff as to their responsibilities and the requirements.
• Stay up-to-date and informed about all issues affecting the company’s Human Resources.
• Ensure all new staffs are inducted to World Courier policies.
• Ensure that the requirements of the Unfair Dismissal Act are met, in the event that a dismissal becomes necessary.
• Ensure that the Company’s Occupational Health & Safety Obligations are met.
• Ensure that the member of the Company Social security fund is up-to-date and prepare the paperwork for all duties under The Social Security rules.
• Assist Management with documentation, reports and correspondence both internal and external.

What your background should look like 

EXPERIENCE AND EDUCATIONAL REQUIREMENTS:

Preferred Tertiary education, Diploma and above with a pass in English, Accounting, Business Basic or equivalent skills.

MINIMUM SKILLS, KNOWLEDGE AND ABILITY REQUIREMENTS:

• Working knowledge and proficiency in Microsoft Office software, particularly Word, Excel, Outlook.
• Good knowledge of secretary principles.
• Good verbal and interpersonal skills.
• Good English (written and oral).
• Administration and secretarial background.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an associate encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

What AmerisourceBergen offers

We offer competitive total rewards compensation. Our commitment to our associates includes benefit programs that are comprehensive, diverse and designed to meet the various needs across our associate population.

Throughout our global footprint and various business units, we take a balanced approach to the benefits we offer. Many benefits are company-paid, while others are available through associate contributions. Specific benefit offerings may vary by location, position and/or business unit.

Schedule

Part time

Equal Employment Opportunity

AmerisourceBergen is committed to providing equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, age, disability, veteran status or membership in any other class protected by federal, state or local law.