Administrative Assistant

Summary Description

Provides primary administrative support for a team to assist in the production of correspondence, reports, schedules, and other project deliverables as well as assisting with the communications and scheduling of the team members

Essential Duties And Responsibilities

• Excels in a group environment to assist a team with general office duties including scheduling appointments, receiving incoming phone calls, responding to requests for information from clients, coordinating team meetings, preparing and issuing standard business correspondence and completing other special projects and tasks as requested.
• Uses skills and experience to produce professional documents with minimal direction.
• Routinely monitors own work for accuracy and completeness to ensure quality.
• Works quickly and efficiently to maintain production goals and to complete tasks on time.
• Works together with other administrative personnel to assist, when needed, in other departments.
• Provides daily front desk coverage and processing of incoming mail, when needed.
• Able to multitask and switch direction of work flow quickly when required.

Required Skills

Minimum Experience/Skill Requirements:

• Proficient in current versions of Microsoft Office components, particularly Word, Excel and Outlook, as well as Adobe Acrobat.
• Able to clearly and professionally communicate, both verbally and written, in English.
• Basic knowledge of general business document format and procedures.
• Experience with standard business equipment including multiline telephones, photocopiers, fax machines, binding machines, postage scales and meters, etc.
• Able to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Minimum of one (1) year of general work experience.
• Able to type a minimum of 40 wpm.

Required Experience

Minimum Registration/Education Requirements:

• High school graduate or GED High School Equivalency Diploma.