Administrative Assistant

• Job Summary
• Performs diversified administrative duties such as typing, dictation, filing, and interfacing with appropriate staff and the public. Provides assistance in the day-to-day administration of designated area.
• Minimum Qualifications
• Education/Training
• High school graduation or equivalent; business courses or administrative/secretarial training preferred.
• Experience
• 2 years clerical/office experience.
• License/Certification/Registration
• No special certification, registration or license required.
• Knowledge, Skills & Abilities
• Transcription skills. Working knowledge of word processing, spreadsheet, and presentation software applications in a Windows environment. Verbal and written communication skills.
• Primary Duties and Responsibilities
• Answers telephone, screens and routes calls, takes messages, and provides information according to department procedure.
• Communicates with and serves as a liaison to external reviewers to ensure accurate flow of patient information.
• Contributes to the achievement of established department goals and objectives and adheres to department policies, procedures, quality standards and safety standards. Complies with governmental and accreditation regulations.
• Coordinates and facilitates utilization review activities with the Business Office, Credit, Medical Records, and Admitting.
• Maintains accurate filing system to ensure timely retrieval of information.
• Orders and maintains inventory of supplies and assists in the care and maintenance of equipment.
• Participates in meetings and on committees and represents the department and hospital in community outreach efforts as required.
• Participates in multidisciplinary quality and service improvement teams.
• Performs other duties as assigned.
• Provides assistance in the day-to-day administration of the department. Processes departmental payroll and performs associated record keeping.
• Records information from various input documents via CRT terminal. Enters statistical data into computer and compiles reports.
• Schedules and coordinates meetings and facilities, including travel and lodging arrangements.
• Schedules supervisor’s appointments; maintains and updates supervisor’s daily calendar.
• Takes and transcribes dictation of a highly confidential nature. Composes letters and memoranda from dictation, verbal direction, or knowledge of hospital policy or procedures. Organizes meetings including distributing materials, arranging for refreshments, preparing nametags, and transcribing minutes.
• Types memoranda, policies, committee minutes, manuals, letters, forms, procedures, and other documents as directed; initiates other documents and correspondence as appropriate.

About MedStar Health

MedStar Health is dedicated to providing the highest quality care for people in Maryland and the Washington, D.C., region, while advancing the practice of medicine through education, innovation and research. Our 30,000 associates and 5,400 affiliated physicians work in a variety of settings across our health system, including 10 hospitals and more than 300 community-based locations, the largest visiting nurse association in the region, and highly respected institutes dedicated to research and innovation. As the medical education and clinical partner of Georgetown University for more than 20 years, MedStar is dedicated not only to teaching the next generation of doctors, but also to the continuing education and professional development of our whole team. MedStar Health offers diverse opportunities for career advancement and personal fulfillment.