Administrative and Finance Assistant (Treasury, Reporting, Accounting) Volunteer- IOM Hungary

Details

Mission and objectives

IOM works to help ensure the orderly and humane management of migration, to promote international cooperation on migration issues, to assist in the search for practical solutions to migration problems and to provide humanitarian assistance to migrants in need, including refugees and internally displaced people.

The IOM Constitution recognizes the link between migration and economic, social and cultural development, as well as to the right of freedom of movement.

Context

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners.

In 1991 Hungary became a member state of IOM, and the following year the organization established its office in Budapest. Since the signature of the agreement between IOM and the Government of Hungary (7 April 1992), the IOM Mission has enjoyed diplomatic status. Since then IOM has managed numerous projects in the fields of counter-trafficking, migration and health, labour migration and integration, assisted voluntary return and assistance to migrants in transit, and ran several public information campaigns on migration issues in Hungary and participated in various research activities.

The IOM office in Hungary continues to be actively involved in building the Government of Hungary’s capacity to manage migration issues through training, and organizing regional and international exchange programmes, conferences and research projects. IOM Budapest has also established partnerships with a number of relevant non-governmental organizations that assist migrants and victims of trafficking in Hungary.

From November 2000 to July 2011, IOM Budapest functioned as a “Mission with Regional Functions” (MRF). First providing direct support, supervision, and assistance to IOM’s missions in the Central European region, the regional functions of the office in Budapest were then expanded to include IOM missions in South-Eastern Europe. MRF Budapest therefore not only ensured the effective sharing of core resources and expertise between the Field Offices under its responsibility but also a consistent approach in important areas such as project development and the application of administrative and operational policies and procedures throughout the Organization.

Since 2011, IOM Budapest has been the Country Mission for Hungary.

The successful candidate under the direct and the overall supervision of the Head of Office and in close coordination with the Finance, Admin and HR Coordinator, the Administrative and Finance Assistant will be responsible for providing general financial accounting, reporting and administrative support.

Task description

Within the delegated authority and under the supervision of Resource Management Officer or his/her designated mandated representative(s), the UNV Administrative and Finance Assistants will:

• Assist in managing financial resources by monitoring and controlling assets, reserves, funds, supplies, etc. in accordance with IOM rules and regulations;
• Assist in preparing annual budget submission and revisions including estimating staff cost as well as rental and utilities, office equipment and supplies, printing, and other contracts, services or running expenses, to include in the budget;
• Extract and input data from various sources in financial or accounting systems;
• Assist providing guidance in accounting, budget and financial related issues;
• Assist in the preparation of the payroll by executing validity checks on monthly payroll results;
• Reviews all types of payments starting from purchases to payment requests verifying that they are duly authorized and all the supporting documents are attached therewith;
• Create new Vendor Accounts in PRISM;
• Verify vendor claims for accuracy and conformance with IOM finance policies and instructions;
• Perform claim verifications against documentation to ensure that purchases/services are properly authorized and that the goods have been received or services rendered;
• Assist in the preparation of budget, accounting, financial, statistical reports and other reports as required;
• Provide assistance to all staff services such as travel, expense claims, document retrieval, etc.;
• Ensure proper and systematic completion of all posted payments and other accounting documents according to the established standards;
• Provide assis tance in the management of the Petty Cash of the office; and,
• Perform other related duties as required.

Results/expected outputs:

• As an active IOM Hungary team member, efficient, timely, responsive, client-friendly and high-quality support rendered to IOM Hungary and its beneficiaries in the accomplishment of her/his functions, including:
• Assistance provided in the financial review and booking of invoices;
• No. of regular administrative reports and posted payments;
• Prepared documentation for audits and statistics;
• Prepared standard project budgets for project proposals.
• Age, Gender and Diversity (AGD) perspective is systematically applied, integrated and documented in all activities throughout the assignment
• A final statement of achievements towards volunteerism for peace and development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed.

Eligibility criteria

Age

27 – 80

Nationality

Candidate must be a national or legal resident of the country of assignment.

Requirements

Required experience

• 3 years of experience in supporting office operation/ administration is a distinct advantage;
• Experience in working with an international organization is an advantage;
• Excellent oral and written skills; excellent drafting, formulation, reporting skills;
• Accuracy and professionalism in document production and editing;
• Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development;
• Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel;
• Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment; previous experience in SAP is a distinct advantage;
• Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines;
• Sound security awareness;
• Have affinity with or interest in migration, volunteerism as a mechanism for durable development, and the UN System.
• Professional certification such as ACCA, CPA, or ACMA would be a distinct advantage.

Areas of expertise

Administration, Economics and finance

Languages

English, Level: Fluent, Required

Hungarian, Level: Fluent, Required

Required education level

Bachelor degree or equivalent in accounting, Finance, Business Administration, with three years of relevant professional experience from an accredited academic institution, preferably in similar roles is a distinct advantage;

OR High School diploma with five years of relevant experience in lieu of the Bachelor’s degree.

Competencies and values

• Professionalism
• Integrity
• Inclusion and respect for diversity
• Teamwork and respect for diversity
• Delivering results
• Accountability
• Commitment to continuous learning
• Planning and organizing
• Communication
• Flexibility
• Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance; and commitment towards IOM Hungary’s mission and vision, as well as to the UN Core Values.

Other information

Living conditions and remarks

Hungary is a landlocked country in Central Europe. It covers an area of 93,028 square km. Budapest is its capital and largest city. Hungarian is the official language of the nation. Its official currency is Forint (HUF). Hungary ranks as the 17th safest country in the world. The primary expense factor is accommodation. Naturally the cost is dependent on location, size and condition. Food accounts for approx. a quarter of an average Hungarian resident’ monthly salary. There are many good restaurants tailored to a variety of budgets. Hungary’s well-developed public transportation system is not only convenient but also extremely affordable. Healthcare should not be too much of an expense as anyone employed in the country can make use of its free or highly subsidized healthcare services. Also there are quite many private practices. There is a variety of banks which provide different services.

Hungary is a unique country in the middle of Europe. It is a good place to live and work. It is very multicultural and exciting with a lot of history.

As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials.

UN Volunteer entitlements and allowances: The purpose of the allowances and entitlements paid to UN Volunteers is to enable UN Volunteers to sustain a secure standard of living at the duty stations in line with United Nations standards without incurring personal costs. The allowances are in no way to be understood as compensation, reward, or salary in exchange for the UN Volunteer’s service. Contingent on specific eligibility criteria, location of the volunteer assignment and contractual type and category, the payment of allowances will begin from the date of Commencement of Service For more information on entitlements please read the Condition of Service (https://explore.unv.org/cos) and use the entitlement calculator (https://app.unv.org/calculator) for the most up to date information.

• Monthly Living Allowance (Per month): HUF 433056
• Entry lump sum (one-time payment): USD 400
• Travel Ticket when moving to duty station: USD 200
• Exit allowance (for each month served, paid on completion of contract): HUF 36088
• Medical and life insurance: Cigna Private Insurance
• Leave entitlements: Annual leave: 2.5 days accrued per calendar month
• Certified sick leave: 30 days
• Uncertified sick leave: 7 days
• Learning leave: 10 working days per consecutive 12 months
• Maternity Leave: 16 weeks
• Paternity Leave: 10 days

Inclusivity statement

United Nations Volunteers is an equal opportunity programme that welcomes applications from qualified professionals. We are committed to achieving diversity in terms of gender, care protected characteristics. As part of their adherence to the values of UNV, all UN Volunteers commit themselves to combat any form of discrimination, and to promoting respect for human rights and individual dignity, without distinction of a person’s race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

Note on Covid-19 vaccination requirements

Selected candidates for certain occupational groups may be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid-19) in line with the applicable host entity policy.