UNOPS
The Administration Senior Assistant works based on a client, quality and results-oriented approach and liaises with project personnel to ensure effective service delivery.
In particular, the Administration Senior Assistant will perform following tasks:
- Assists in administration of email account for received applications for published Calls of Proposal(s) (CfP), including but not limited to registration of applications, managing electronic database, supporting initial screening and clarification processes, and performing administrative check of received grant applications.
- Support CfP Evaluation Team in Secretarial function by preparing supporting documentation for the evaluation process, including evaluation sheets, reports and other documents as per relevant UNOPS policies
- Provide administrative assistance in issuance of Grant Support Agreements
- During the grants implementation period perform financial verification checks, including but not limited to review of financial transactions against accuracy and cost eligibility and reconciliation with dedicated bank account. Based on findings, prepare financial verification report in pre-defined reporting format.
- Provide monthly inputs on cash requirements related to grants disbursements
- Monitor and alert the relevant programme personnel on grant payments
- Assist in maintaining of CfP and Grants matrixes
- Maintain grant assets/inventory list
- Assist in grant closure process
- Assist in collection of evidence related to co-funding, in kind, and facilitated investments
- Assist in development of reports related to the status of grants and grantees’ performance
- Maintain close cooperation with the relevant Project personnel
- Perform activities related to oneUNOPS, including processing of Purchase Orders, registration of Suppliers and preparation of Payment Requests
- Maintain filing system for performed activities ensuring clear and auditable trail
- Perform other duties as may be reasonably required and in line with the incumbent’s scope of services above.
Education/Experience/Language requirements:
Education
- Secondary school diploma is required
- Bachelor’s Degree preferably in Finance, Economics, Business Administration or related field will be considered an asset
Work Experience
- Five years of relevant experience in general administration and/or project support is required
- Experience in grant management will be considered as an asset
Language Requirements
- Fluency in Serbian and English is required
Think big. Meet challenges head-on. Help people build better lives.
UNOPS embraces diversity and is committed to equal employment opportunities. Our workforce is made up of people from varied nationalities, cultures and races. They speak a range of languages and have different gender identities, sexual orientations, and abilities.
We encourage women and candidates from underrepresented groups in UNOPS to apply. These include candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities. Click apply and join us!
Remarks: Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process.