World Food Programme
WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
Are you interested in further developing your professional experience while contributing to ending global hunger? Are you passionate about helping those in need? Would you like to join a global organization investing in its people?
If so, an exciting & fulfilling career awaits you!!! Join our diverse and passionate team that works on varied and international projects directly contributing to saving & changing millions of lives around the globe.
About Wfp
The United Nations World Food Programme (WFP), a highly prestigious, reputable & world’s largest humanitarian organization, saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity for people recovering from conflict, disasters and the impact of climate change.
At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP’s values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.
To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter.
WHY JOIN WFP?
- WFP is a 2020 Nobel Peace Prize Laureate.
- WFP offers a highly inclusive, diverse, and multicultural working environment.
- WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
- A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
- We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).
ORGANIZATIONAL CONTEXT
Incumbent is expected to demonstrate responsibility and initiative to respond independently to queries with only general guidance. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis. Job holders have a level of expertise and knowledge to adapt and contribute to the development of systems and processes in order to continually improve the level of support provided. Job holders are expected to manage resources and coach and coordinate a team of support staff.
Job Purpose
To coordinate and provide high quality, client-focused and value-for-money oriented administration services and provide finance, budget and administration support services involving the recording and interpretation of financial and budgetary information to ensure the efficient functioning of the support services and inform decision-making.
KEY ACCOUNTABILITIES (not All-inclusive, Nor Exhaustive)
Under the direct supervision of the Head of Field Office and technical supervision of Finance & Administration Officer, the incumbent will perform the following duties:
- Verify resource requirements in the area of responsibility (WFP facilities, assets, light vehicle fleet, etc.), and assist in the identification of new requirements to facilitate efficiency and cost-effectiveness of operations and services.
- Ensure effective and efficient management of WFP Fleet using corporate software and online tools (FleetWave and UN booking hub), produce statistical reports on monthly/quarterly/annual basis.
- Support Inventory management of the Programme using corporate software, monitor assets useful lifecycle, arrange repairing and maintenance of office equipment, disposal of items completed their useful lifecycle, ensure timely update of Inventory database in Global Equipment Management System (GEMS).
- Support the production of various data and compile and prepare reports in order to contribute to the provision of accurate information for informative decision-making and to support the effective and timely management of WFP resources.
- Co-ordinate with other teams in order to ensure that all administrative and financial services are being performed efficiently and in line with the needs of the wider team.
- Perform tasks on specified areas as per below:
Facilities Management
- Manage the Field Office activities in the area of facility management including activities planning, monitoring, quality control.
- Control and update the Facility Management related Budget of Field Office.
- Check the provision of a range of services related to facilities management and maintaining information, to contribute to the provision of a safe and comfortable working environment.
- Administering and oversee external suppliers/service providers for offices cleaning, drinking water supply, stationery suppliers, cleaning products, etc.
- Including performance assessment and managing of relevant purchase orders.
- Undertake research and perform basic analyses of data related to facilities management, to contribute to the provision of accurate information and effective management of resources.
- Filing of Facility Management related documents.
- Coordinate the activities related to planning, monitoring and processing Facility Management actions related to Procurement, finance, etc., including contracts with external vendors to ensure all data is accurately and timely recorded, processed in WFP corporate system and any operational issues addressed.
Administration
- Check the provision of a range of Admin services, including light vehicle management (transport Coordination and schedules of activities) with the drivers and the use of Humanitarian hub by Field Office staff), protocol related (coordination of reservations, reception of visitors, deliver of various type of correspondence) etc.
- Identify potential suppliers and follow up with the Vendor registration process to diversify the Vendors database in the province.
- Management of WFP Assets, including regular reconciliation of assets between the corporate system (GEMS) and Manual tracking sheets prepared locally.
- Effective management of the fleet: Plan and assign the routes and schedules for Drivers, to support efficient transport-related services for clients. Ensure timely completion of logbooks. Ensure efficient vehicle use and fuel consumption, support accurate accounting and cost. Control vehicles and Motorbikes insurances, inspection and manifest.Ensure that all vehicles and Motorbikes maintenances are done on time and all related information updated in Fleet Management System.
Finance
- Act as Petty Cash cashier. Verify receipts submitted and park expenses in relevant petty cash account. Regularly monitor expenses and take actions to revise the level to meet monthly petty cash expenses. Request replenishment of petty cash account upon expenditure of 2/3 of the established level.
- Support Cash Based Transfers operations. Ensure receipt, registration in Voucher Registration log and safekeeping of value vouchers. Upon programme request based on evidence of valid agreement (Feld Level Agreements) and financial commitments ( Released Purchase Orders), perform accurate and timely registration of value vouchers in voucher registration log and hand-over vouchers to WFP cooperating partners.
- Receive and verify invoices submitted from service providers, cooperation partner and suppliers for accuracy and completeness and forward to relevant Finance Assistants in Area/Country Office for processing, follow-up timely execution of payments.
- Remain on stand-by and follow standard emergency preparedness practices in order to meet immediate emergency requirements for further service on the job and in the field.
Other Post Requirements
- Knowledge and experience in utilizing SAP applications. Ability to extract data and analyze information from SAP.
- Ability to prioritize and plan routine tasks to meet deadlines, work under pressure and delegate tasks to colleagues in units/offices when required.
- Knowledge of fundamental principles of public procurement.
Qualifications And Experience
Education: Completion of secondary school education. A post-secondary certificate in the related functional area.
Experience: At least six (6) years of relevant work experience in the related area.
Language: Excellent written and verbal communication skills in English and Portuguese.
Desired Experiences For Entry Into The Role
Has experience in fleet, travel and facilities management.
Good coordination and communication skills.
Terms And Conditions
Type of contract: Fixed-term, Level 6
Duty Station: Nampula
Duration: 12 months (renewable)
This position is open to Mozambican Nationals Only.
Female-qualified candidates are highly encouraged to apply.
Deadline For Applications
12th August 2024
Only Shortlisted Candidates will be Contacted
WFP LEADERSHIP FRAMEWORK
WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.
Click here to access WFP Leadership Framework
REASONABLE ACCOMMODATION
WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at [email protected]. Our DEI team is here to ensure your full participation in our recruitment process.
NO FEE DISCLAIMER
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION
- We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
- Once your profile is completed, please apply, and submit your application.
- Please make sure you upload your professional CV in the English language
- Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
- Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
- Please contact us at [email protected] in case you face any challenges with submitting your application
- Only shortlisted candidates will be notified
All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
To apply for this job please visit wd3.myworkdaysite.com.