400px Anna Lindh Foundation logo Administration and Premises Assistant

Administration and Premises Assistant

  • Contractor
  • Alexandria Egypt
  • TBD USD / Year
  • Anna Lindh Foundation profile

  • Job applications may no longer being accepted for this opportunity.

Anna Lindh Foundation

Key responsibilities

  • Conduct regular checks about the conditions of the premises and the workspace and act proactively to ensure responding to all related needs, recommending solutions and required renovations.
  • Maintain contracts and act as focal point with external service providers relevant to the premises, monitor their performance and ensure renewal and/or recommend proper action where needed.
  • Supervise the Service and Security teams in their daily work to ensure their efficient performance and the proper conditions of the building.
  • Obtain price quotations and prepare price comparisons for the procurements needed for the premises and the workspace.
  • Responsible for controlling the stock and monitoring the consumption of different office supplies, implement a replenishment plan and timely process the related purchase orders without delay in compliance with the Foundation’s system (office refreshment, cleaning materials, stationary, toners, etc.)
  • Manage the monthly custody of the Unit in relation to the premises, ensure recording the cash flow of each transaction and drafts the monthly custody report with the necessary documentation.
  • Handle the settlement of monthly bills on due dates and maintain the appropriate documentation (electricity, telephone, internet…etc)
  • Maintain records of office equipment and participate in the process of annual inventory count of assets.


  • Bachelor’s degree in a relevant field related to the key above-detailed responsibilities.
  • Minimum three years of work experience in an administrative field, preferably involving maintenance work.
  • Excellent written and oral English and Arabic skills.
  • Proficient knowledge of standard computer software (MS Word®, Excel®, PowerPoint and Outlook®)


  • Knowledge and experience in handling maintenance work.
  • Experience as focal point with different service providers.
  • Specific training courses related to administrative fields.
  • Experience working in an international organisation.
  • Dynamic and proactive personality, with punctuality and attention to details.
  • Strong communication and negotiation skills.

How to apply

To apply please visit: Administration and Premises Assistant | Anna Lindh Foundation

Interested candidates must complete and submit the below form in English only before March 16th , 2024 at 23.59 Central European Time (CET).

Candidates must upload a motivation letter of no more, nor less than two pages (Arial 11, simple space) and a detailed Curriculum vitae of no more than four pages, which has to follow the Europass template (https://europa.eu/europass/en), both in English only.

A confirmation message will automatically be displayed upon submission of the application. Only complete applications, meeting the eligibility criteria and submitted before the deadline will be considered.

Deadline: 16 Mar 2024

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