Administration and HR officer – ADEN, Yemen

Administration and HR officer – ADEN, Yemen

• Department: Programs
• Location: Aden, Yemen (On-Site)
• Supervisor: Programs Manager
• Contract: Fixed term
• Employment Type: Status: Full-Time
• Compensation: 600USD
• Apply to: [email protected]

Contract Terms & Salary compensations will vary and be defined on the basis of local employment rates in accordance with the position grade and experience.

Job description

Still I Rise, an international NGO, works towards development and the realization of humanitarian projects aiming at providing education and support to refugee children and youth, is looking for an Admin and Human Resources Officer, to join Still I Rise Management team and lead the roll-out of an innovative, childhood educational program in Aden, Yemen.

The selected profile will be responsible for administrative tasks and financial tasks regarding payments, bookkeeping and accounting of the expenses of the school. Moreover they will be responsible for dealing with HR matters on the ground, coordinating recruitments in collaboration with the PM.

KEY RESPONSIBILITIES

HR Support

• Manage the recruitment and selection processes for staff and volunteers for, in collaboration with the Program Manager, and organize and oversee the hiring, onboarding and exit procedures
• Organize and oversee all HR administration, such as staff documentation, employment contracts, staff and student profiles, appraisals, holidays, absences, internal database software, etc.
• Support Program Manager in ensuring Still I Rise is legally compliant, and up to date, with local labor laws
• Strive to promote team-building, and well-being, referring staff to psychological support resources, and promote work-life balance
• Manage and control payments of health and retirement of team members in a laboral contract
• Develop, keep up to date and implement trainings and inductions for the team on the ground-schedule additional trainings with external actors depending on the needs
• Co-develop, oversee and ensure compliance with our internal HR policies.

Administration & Finance

• Assist and support the management team with general tasks and problem solving, and take part in coordination meetings and daily decision making.
• Support with facilitating and hosting meetings by i.e., minutes-taking, scheduling, etc.
• Organizing and administering the Google Drive shared folders, and ensuring all staff members have access to their relevant folders.
• Support the Logistics Officer in accounting for the Program’s expenses in compliance with the SIR Finance Policy.
• Keep the bookkeeping of all the expenses & enter all the expenses in the accounting system Quickbook for compliance.
• Keep an accurate record of all financial transactions and perform financial audits wherever necessary.

KEY KPIs for YEMEN’s Program and Operations:

• Compliance with internal finance policies and procedures
• Compliance with Human resources internal policies and procedures
• Support remote HR completing recruitments as required
• Management of onboardings and contracts administration
• Payrolls management and Leaves administration
• Support with the implementation of Performance Reviews and Documentation
• Administration of meetings, teamwork and proactive attitude
• Correspondence and Management of inboxes through clear communication
• Adherence to reporting procedures
• Timely submission of accounting nationally and internally in the organization
• Organized payments flow and effective invoices management
• Manage payments of health and retirement for the employees in laboral contracts
• Organize Information and documentation management
• Communication and Reporting
• Timeliness and quality of reporting

Essential Skills

• Residency in Aden
• Full working proficiency in English (level C1/C2)
• 3+ years of proven administrative and/or HR experience
• Excellent interpersonal skills, outstanding and effective written and verbal communication, assertive, socially aware and geared towards problem solving
• Excellent organizational and time management skills- ability to handle multiple priorities and meet deadlines
• High level of accountability over work- ability to maintain confidentiality
• Commitment and willingness to work in a challenging environment
• Passion, drive and dedication to our cause
• Excellent IT skills including use of MS Office, Google Drive and Slack and Siigo accounting software
• Exhibit a proactive enthusiasm for acquiring new processes, and actively contribute by suggesting innovative methods to optimize and maintain seamless back-office operations.

DESIRED SKILLS:

• Experience working in the education sector or in a school environment
• Knowledge and familiarity with the International Baccalaureate system is an advantage
• Facilitative leader
• Believes in commitment, integrity, and accountability
• Versatility and adaptability to a changing environment and be able to handle multiple priorities
• Self-starter with ability to provide creative solutions
• Certification of SPHERE humanitarian standards will be an additional asset
• Competency in negotiation