Administration and Finance Officer for Build Trust Philippines

Office Administration (40%)

• Provide administrative and clerical services in order to ensure effective and efficient PMER operations.
• Maintain contact list, update regularly and share with staff
• Update office supplies inventory and raise request for replenishment
• To do scanning of documents, general photocopying, filing, data entries, and preparation of printed material whenever required
• Ensure office equipment are in good working condition and arrange for service/repair when needed
• Responsible for office maintenance and office equipment maintenance

Office Correspondence

• Booking of flights and accommodation for staff going on mission
• Ensure that telephone calls and emails are effectively and professionally answered

Procurement Processing

• Creating, sending, and following up on invoices, cash advances, and the likes.
• Monitors ongoing procurement process and coordinates with suppliers

Finance Administration (40%)

• Support budget formulation and formulating
• Update financial status of the project provide liquidation reports
• Monitor the budget and provide guidance to the head of office
• Timely financial report submission
• Submit, file, and Monitor vouchers and finance related documents and make necessary recommendations
• Process and prepare financial statements and timely submission of finance liquidation
• Reviewing financial statements and reports.

Reporting (10%)

• Preparing and processing of necessary admin and financial reports for timely submission

Office Support and Coordination (10%)

• Any other tasks assigned by the Manager related to PMER tasks and Project Management

Qualifications/Minimum Education:

• Bachelor’s Degree Graduate
• Minimum of 1 year work experience in finance and admin work
• Experience as a Philippine Red Cross staff member or volunteer preferred
• Demonstrated proficiency with applications such as Word, Excel, PPT
• Excellent written and verbal communication
• Ability to make decisions in-line with organizational goals and values
• Ability to manage multiple tasks
• Collaborates with team members to achieve shared outcomes
• Flexibility and a willingness to contribute outside standard office hours
• Ability to demonstrate confidentiality on behalf of employees