Administration and Finance Coordinator – Kyiv, Ukraine

Position Start Date: A.S.A.P

Type of contract: CDM

Working time: 100%

Duration: 12 months

Status: Non-accompanied

Location: Kyiv, Ukraine

Terre des hommes does not set closing dates for this position; recruitment is on-going until the position is filled.

Tdh:

Terre des hommes Foundation (Tdh) is the leading Swiss NGO focusing on child rights. It is active in more than 30 countries with development and emergency projects. Tdh focuses its action on the 3 following areas of intervention: health, Migration and protection of particularly vulnerable children. Modern management and communication tools ensure the quality of Tdh‘s projects. The Foundation constantly aims to improve its services.

Tdh in Ukraine:

Terre des hommes (Tdh) has been working through local partners in Ukraine since 2005. In 2015, in the aftermath of the conflict in the East of the country, Tdh have been operating through 3 offices: Kyiv, Severodonetsk in Lugansk region and Mariupol in Donetsk region in East part of Ukraine, covering more than 150 communities, serving more than 10 000 children and their families on a yearly basis.Following the Invasion of Ukraine by the Russian Federation Army in February 2022, the Tdh team relocated in Ivano Frankivsk, where it started operations for the area of West Ukraine.

Now, in 2024, the organization continues to operate in the oblast of Ivano-Frankisvk but also works in Eastern and Southern parts of the country in Kyiv, Chernihiv, Sumy, Kharkiv, Dnipro, Za-porizhzhia, Mykolaiv and Odesa – with an office that opened in Kharkiv. Tdh Ukraine simultaneously works with partners in Poltava, Khmelnytskyi, Chernivtsi, Ternopil & Transcarpathia and aims to cover the entire Ukrainian territory, whether directly or through partnerships, by the end of 2024.

With more than 60 staff members, Terre des hommes Ukraine currently provides diverse services to children, youth and families affected by the conflict through multiple initiatives: MHPSS mobile teams, setting-up of Child-Friendly Spaces, support to IDP collective centers, training of Ukrainian social workers on child protection, cash-based initiatives, etc. In order to do so, the organization works in close collaboration with local partners and national authorities through the support of donors such as the Ukraine Humanitarian Fund, GIZ, Centre de Crise et de Soutien (CdCS), Swiss Solidarity, Beisheim foundation and others

Responsibilities:

The Administration and Finance Coordinator will have to ensure that the financial, HR and administrative rules and procedures for the delegation are followed and respected in Ukraine. S/he will have to coordinate the administrative, financial and human resources management in close connection with the Tdh administrative teams She/he will provide financial, administrative and risk management service to the team, focusing on the follow up of financial risks, harmonized tools use and approaches. She/he will accompany the teams on the transversal and efficient cooperation between finance, logistics, HR and program teams.

The Administration and Finance Coordinator works closely with the Financial Controller of Europe zone, the Country Director, with the Mobile Finance & Administration Coordinator for Training and the Program Managers to ensure compliance with policies. Ensure optimization, efficiency, and safety of logistics workflows (both physical and informative

Specific responsibilities:

The full job description will be shared with the selected candidates participating in the recruitment process.

Profile:

Training/Qualifications:

• This function requires a degree in Business Administration, or other relevant HR/Business Administration training. University degree (Master’s or equivalent) from an accredited educational institution in a relevant field (finance, management, HR)
• Chartered accountant qualifications is an asset;

Experience:

• At least 5 years previous experience of seniority in an ING0 at a management position in the field (expatriation), ideally Administration— Finance & HR Coordinator.
• Experience managing campaign and long term program budgets of over S7 million and reporting to relevant donors.
• Extensive project management experience (management: planning: staff development and training skills) in emergent Management experience and strong team leadership qualities

Languages:

• Excellent oral and writing skills in English, French an asset. Ukrainian and or Russian will be an advantage.

IT Knowledge:

• Strong anal/ical skills and experience using a computerized information management system (Ms. Word, Excel, SAGA and Homere etc.)

Conditions offered:

• Swiss contract
• Gross monthly salary between 5000 CHF and 5500 x13,36 months
• Insurances: sickness, accident, repatriation
• Annual leaves: 25 days/year
• Transport: Flights to duty station and back
• Accommodation: provided as per Tdh Ukraine’s rules

Child Safeguarding Policy:

• Raising awareness within the Foundation on violence against children
• Providing guidance to employees and others and defining expectations when it comes to preventing, raising, denouncing and responding to issues of child abuse
• Reducing the risk of child abuse by selectively recruiting employees and others
• Reducing the risk of child abuse by developing a culture of open and informed leadership within the organization and in our work with children

We offer an exciting and varied work, useful and meaningful, in a team that wants to make a difference for vulnerable children.

Are you interested? Do you want to face this challenge?