Admin Logistics & Procurement Officer – Palestine

Position: Admin Logistics & Procurement Officer – Palestine

Location: Ramallah , Palestine

Application Deadline: 30th January 2024

Duration: 1 year with possible extension

Start Date: As soon as possible

About SPARK

SPARK develops higher education and entrepreneurship to empower young, ambitious people to lead their fragile and conflict-affected societies into prosperity. SPARK is a dynamic and growing, international not-for-profit development organisation with 80+ staff members, in more than 14 offices around the world. SPARK supports refugees in the Middle-East by providing them with scholarships in universities and higher education institutions in the region. SPARK also supports young entrepreneurs in fragile states, to start or grow their own businesses.

SPARK is planning to hire Admin Logistics & Procurement Officer. He/she reports to the Palestine Country Manager and is responsible for supporting administrative and procurement related activities in the Palestine office. The Officer will work closely with the Finance Officer in Palestine and the Regional Procurement Manager in Istanbul.

Main Tasks and Responsibilities

• Support the Palestine team with administrative, logistical and procurement related activities related to the programmes in Palestine and overall office operations.
• Support the team in ensuring that procurement is carried out in line with SPARK regulations and procedures and that relevant documentation is compiled and archived in line with audit trail standards.
• Support the team with event management
• Provide overall administrative support to the team
• Provide advice on local sourcing of goods and services
• Support relevant programme staff in Palestine with tendering, bidding processes and selection of partners and service providers. Including monitoring compliance and collecting supporting documents Support the Palestine team with contracting processes with service providers from tendering to filing agreements.
• Coordinate with the Finance Department on accounting requirements concerning payment procedures.
• Create and maintain a supplier database to ensure a pool of reliable service providers.
• Support administrative matters for SPARK in terms of registration, vocational license, work permits, Visas, travel & hotel booking, phone, and internet lines subscriptions in coordination with CR and relevant programme staff.
• Support the Senior Finance Officer in managing the petty cash advance.
• Support the Senior Finance Officer in collection and archiving documents including scanning and filing documents of finance for month end closure.

Requirements and Skills

• Bachelor’s degree in Logistics, Supply Chain Management, Business Management or a related field from an accredited academic institution.
• Minimum 3 years’ relevant experience with international humanitarian organizations, non-government organizations or private sector in a multi-cultural setting
• Demonstrated knowledge of supply chain, administration and evaluation techniques and practices;
• Demonstrated ability to work well under pressure and to keep deadlines;
• Excellent communication and negotiation skills;
• Good level of computer literacy, including database applications; and,
• Fluency in written and verbal English and Arabic;

SPARK Offers

• Salary range of 1300 – 1500 USD Gross based on experiences
• A challenging and exciting position in an international environment;
• Full-time contract 40h/per week;
• Training opportunities.