Admin & Finance Assistant – Iligan, The Philippines

Mission

In situations of armed conflict, Geneva Call, as a neutral, impartial and independent international humanitarian organization, endeavors to strengthen the respect of humanitarian norms and principles by armed non-State actors, in order to improve the protection of civilians, while supporting local communities in their efforts to enhance their own protection. Appel de Genève/Geneva Call is a private, not-for-profit, humanitarian organization foundation under Swiss law, founded in 1998.
Geneva Call consists of many diverse nationalities, cultures, languages and opinions. Geneva Call is an inclusive working environment for all its staff. Applications are particularly encouraged from all qualified candidates without distinction on the grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation, and gender identity.

Role

Under the supervision of the Admin, Finance and HR Officer, the Admin and Finance Assistant contributes to the operations of the Geneva Call by assisting in the administration and Finance aspects of Philippines operations.

Main activitiesS/he assists the Admin, Finance and HR Officer in managing the finance, office administration and human resources of the Geneva Call office in Cotabato City according to the internal procedures and guidelines.

For all tasks: The job holder respects the confidentiality of all administrative, financial and HR information.

1. Administration and Logistics

I.a Office Administration

• Supports Geneva Call office in overall administrative management;
• Support with administrative issues of staff, cleaner, drivers etc;
• Support purchasing office supplies, their management and record keeping;
• Support inventory and update reporting to Admin, Finance and HR Officer on monthly basis;
• Support in ensuring legal requirement-permits and Visas- of expatriates are in place, when needed;
• Ensure that office is well maintained.

I.b Logistics

• Support local procurement and sourcing of car rental providers , suppliers etc;
• Assist timely management of purchases and suppliers payment process;
• Maintain good working relationships with suppliers;
• Provide logistic support to the programme team during field activities, when needed;
• Support the Finance Officer in all logistics related payments and record keeping.

2. Finances

• Support the Admin, Finance and HR Officer with financial tasks;
• Support the Admin, Finance and HR Officer with scanning, filing and record keeping of financial documents;
• Support in the checking of field expenses before booking in the system
• Any other task as requested by the line manager

Education and experience:

• Bachelor’s Degree in Accountancy, Business Administration or any Business-related course;

• At least two (2) years in similar position;

• Experience with international organisation is preferred.

Technical skills:

• IT Tools (basic knowledge of MS Office, Excel, Reporting tools);
• Basics of Admin, Finance, and Human Resource Management

Qualifications:

• Experience in assisting in Finance and office administration tasks, and dealing with Government offices (BI, DOLE, BIR, SSS etc);
• Basic knowledge and experience of using Admin/ Finance management tools;
• Ability to take responsibilities, proactive and efficient functioning, pronounced communication skills;
• Accuracy and reliability.

Languages

• Required: Fluent English and Tagalog;
• Preferred: fluency in local dialects such as Maguindanaoan, Teduray, Maranao, Iranun.

Conflict of interest

Any candidate affiliated to, or openly supporting, one or more interest groups opposed to the Foundation’s principles and values, or whose previous position could engender safety issues for co-workers at Appel de Genève / Geneva Call, will be excluded from this selection process. The employee will be accountable for the responsibilities and the competencies, in accordance with the Geneva Call Performance Management guidelines. The following documents will be used for performance reviews:

• Job Description
• Action plan
• Performance Review Template

Conditions

• Position : Admin & Finance Assistant
• Type of Contract: Fixed term contract
• Activity rate: 100%
• Work place: Iligan City, The Philippines
• Preferred start date: 2nd May 2022