Admin and Finance Officer

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

Local – Fixed Term Employee (Fixed Term)

Job Description:

JOB PURPOSE

The Admin and Finance Officer position has been created to take care of the programme finance, admin and logistics issues including cash for work payments to the Syrian refugees in the camp, involved in the implementation of WV SWM programme in Azraq Camp.

MAJOR RESPONSIBILITIES

25%

In coordination with the field team and the line manager maintain and update daily SWM related databases: daily collected waste and recyclables statistics, staff and IBVs’ attendance, IBVs’ master sheet and cash distribution databases, purchase requests and etc.

Maintain CFW IBVs database and regular updates

WV policies and procedures are applied accurately for the programme administration

Organize, document and archive all programme relevant documents, keep files complete and up to date

25%

Support in IBVs recruitment process by preparing PRFs, providing required documentation to P&C department for the contract processing, taking part in signing the contracts with IBVs, conduct the RAIS/GIZ screening for IBVs when required.

In coordination with the P&C assistant, train relevant staff, monitor and review the IBVs attendance records and ensure its accuracy before payments are issued;

Follow up with IBVs on a regular basis to ensure payments to IBVs are done and supportive documents (attendance sheets, signatures of the beneficiary and site supervisors) are accurately generated

25%

Ensure that all the logistics/procurement needs required for the programme are addressed on timely basis through timely and accurate PRs submissions and follow ups

Establish PR tracker, follow up with the field programme team to update the procurement plan accordingly

Follow up with the field programme team regarding the stock of the required materials on monthly bases as well as

15%

Ensure PRFs/ Trip Requests are in place and signed and submitted on time

Maintain an accurate and up to date assets and inventory management of the programme

10%

Any other tasks by the line manager

KNOWLEDGE/QUALIFICATIONS OF THE ROLE

Required Professional Experience

• Minimum 3 years of experience of working in a finance department or in Programme administration preferably with INGO/local NGO
• 1 year of experience with cash programming

Required Education, training, license, registration, and certification

• BA degree in business, management, administration, finance, accounting, or a related field

Preferred Knowledge and Qualifications

• Understanding of SWM issues in the country and in the refugee camp
• Cross-cultural sensitivity, flexible world view, emotional maturity and physical stamina
• Excellent communication skills and ability to build collaborative relationships
• Ability to foster a good team spirit
• Ability to transmit information correctly with accountability and maintain confidentiality
• Excellent organizational skills
• Ability to work under pressure and meet targets and deadlines
• Creative with coming up with new ideas & solutions
• Experience and ability to work in a busy office environment that often demands high levels of concentration

Travel and/or Work Environment Requirement

70% field work

30% office based

Due to the nature of operations frequent travel to Azraq camp is required.

Physical Requirements

Position requires willingness and ability to continue to function during a crisis situation, including during a World Vision response to a manmade or natural disaster.

Language Requirements

Arabic and English skills