Adjointe à la direction

Founded in 1994 in Montreal, the International Bureau for Children’s Rights, “The Bureau” or “the IBCR” is an international non-governmental organization working for the protection and promotion of children’s rights throughout the world.

Driven by the ideal of a world where the rights of the child would be respected and implemented, the Office seeks to contribute to the promotion and protection of these rights by remaining faithful to its values: responsibility, collaboration and respect.

OFFER SUMMARY

Reporting to the Director General, the person occupying this position is responsible for supporting the functions of the general management of the IBCR, in accordance with the mission and the strategic orientation of the Office.

The executive assistant will be called upon to collaborate with all the departments of the office in Montreal and internationally; as well as with the IBCR’s partners and its donors.

RESPONSIBILITIES

Without limiting the generality of the foregoing and without excluding other mandates that may be appointed to him from time to time by general management, the person holding the position must in particular:

Support the production of strategic documents and processes, by carrying out research, monitoring, analysis, consultations and compilations on various themes

· Review, adapt and contribute to the content of programmatic or development-related documents, and ensure the confidentiality of files

· Translate documents and/or interpret during meetings (English-French or French-English)

Monitor calls for projects from various donors relevant to the Office

Keep a watch in Canada and elsewhere in the world on topics related to children’s rights (articles, debates, issues, news, round tables, …)

· Represent the general management at events (face-to-face or remotely)

· Ensure the effectiveness and accuracy of various strategic documents

· Support the maintenance and follow-up of various works of the Board of Directors (logistics, compliance, archiving, note-taking, updating of the Board’s documentation platform, follow-up of files, etc.)

· Support the management and follow-up of various works of the management committee (note taking, logistics, etc.)

Act as a resource person on the administrative level (prepare institutional documents, organize meetings, respond to partner requests, update documents, update and maintain various platforms where the IBCR is registered, including those of donors, etc.)

· Ensure the organization and logistics of executive meetings as well as the various events of the organization (launch of projects or reports, summer schools, retreats, consultations, mobilizations, events, etc.)

· Support the general management in the development of the network and partners, and in fundraising in general.

· Coordinate travel and processing of cash advances and expenses of the general management and sometimes of the members of the management committee (planes, hotels, trains, visas, financial reports, etc.)

· Draft business correspondence with tact and precision, in multiple languages

Support the regular updating of inventories and classification of Office publications

· Promote a fluid flow of information within the Office and with donors and partners of the Office.

· Support the work of the secretariat of other directorates of the Office.

· Perform any other task related to his skills and the proper functioning of the Office.

QUALIFICATIONS AND EXPERIENCES

Requirements

University education in administration, management or any other relevant field

· Experience of at least two years in an administrative and logistical support role in a position of responsibility

· Excellent command of English and French. The person must be able to write, revise, comment and correct texts in these languages, independently.

· Fluency in Spanish or Arabic is a strong asset.

· A very good knowledge of technological environments and commonly used software (Outlook, Word, Excel, PowerPoint and collaborative platform).

· Demonstrate autonomy, initiative, judgment and discretion.

· Have a good sense of priorities and demonstrate adaptability.

· Efficiency, reliability and professionalism are crucial skills for this position.

· Excellent synthesis and strategic analysis skills

· Available to start work quickly, and requiring a status (Canadian citizenship, work permit, permanent residence) that allows employment in Canada (position based in Montreal).

· Agree to work part-time but flexible to eventually switch to full-time.

*Please note , successful applicants are subject to criminal record checks and reference checks.*

BENEFITS AND WORKING CONDITIONS:

Workplace in Montreal

Part-time job (20h/week) with possibility of full-time depending on the evolution of the Office and the workload.

Presence at work from Monday to Friday (5 half-days)

5 weeks vacation upon taking office

Parental leave

Teleworking possible*

Collective insurance

Free parking

Participation in activities organized by the Social Committee

A committed and dynamic team, in a multilingual and international environment.

* According to the directives of the Government of Quebec, the sanitary measures currently in place oblige us to work from home for an indefinite period.