Accounts Payable Associate (Hybrid)

Vitamix is unquestionably the premium brand of high-performance “blenders,” but if you talk to people that own one, they rarely refer to it that way. It’s a “Vitamix” and is often considered as a piece of culinary ‘fitness equipment’ that is a critical part of a daily health routine and more broadly, a healthy way of life. And, it comes in a multitude of colors that allows anyone to match it to their other kitchen appliances – you don’t put it away, you show it off. Who knew fitness could taste this good?!

For consumers, Vitamix can be found domestically in places like William Sonoma, Sur la Table, Crate & Barrel, Target, Amazon, and at Vitamix.com. But with offices in the US and UK, Vitamix is found in over 130 countries around the world.

Ultimately, Vitamix is the Global-leader in high-performance blending solutions for home and commercial use, is preferred by more chefs than any other brand and is found in the top 50 restaurants in the world. It is relied upon by over 150 culinary schools in the US and has been used to train more than 52,000 students and master chefs worldwide. If it is not a Vitamix, it’s just a blender.

The AP Associate ensures invoices are processed in an accurate and timely manner to protect Vitamix’s cash position and meet the company’s financial obligations to our vendors. The successful candidate will have previous accounts payable experience, including both indirect and direct invoicing.

Duties & Responsibilities:

• Codes and processes invoices for all forms of payment in a timely and accurate manner.
• Resolves issues with invoices held due to quantity, price, or tax variances.
• Processes all debit memos for items returned to vendors.
• Resolves vendor inquiries and/or discrepancies regarding questions on invoices. Respond to vendors in a timely and professional manner.
• Prepare ADI files for correct account coding for all corporate credit cards.
• Provides documentation upon request for internal and external audits.
• Reviews invoices and requisitions for satisfactory payment approval and check vendor files for any previous payments that may be listed as past due.
• Scan and attach all vendor invoices to the Oracle transaction, after processing.

The ideal candidate will also possess:

• Alignment with Vitamix’s culture and CORE which defines its Purpose, Mission, and Values.
• Proficiency in Microsoft Office, especially Word, Outlook, and Excel.
• Experience with ERP Systems, Oracle experience is a plus.
• Expertise around Vitamix competencies: Accountability, Detail Orientation, Drive for Results, Process Oriented, Relations with Others, Resilience, Resourcefulness, Sense of Urgency
• Possesses knowledge of generally accepted accounting theories, principles, methods, practices, and terminology
• Possesses and displays excellent verbal and written communication skills with ability to convey information in a clear, focused and concise manner

• Demonstrated ability to interface and maintain effective relationships with all levels of employees in a team-oriented environment
• High level of corporate professionalism, maturity and political savvy
• Able to professionally execute work with minimal supervision
• Highly reliable, proactive self-starter; can be counted on to complete assignments on time

• Strong data entry, keying accuracy, and computer input experience
• Experience working with foreign currencies is a plus
• 1+ years related work experience with AP direct and in-direct invoicing, including PO process
• High school Diploma or GED required; Associate Degree in Accounting or related field a plus