Accounts Payable Associate

Organization

Doctors Without Borders/Médecins Sans Frontières (MSF) is an international humanitarian organization that delivers impartial medical care to people affected by conflict, epidemics, disasters, or exclusion from health care in over 70 countries.

We welcome candidates who bring a wide variety of backgrounds and experiences to join us in working toward MSF’s common mission.

Department

The Finance Department supports MSF-USA in carrying out its mission in an effective, efficient, ethical, and accountable manner to its donors and the public at large by managing MSF-USA’s financial, budgetary, and accounting practices. The Finance team consists of the following areas – Accounts Payable, Budget, Payroll, and Revenue – and is integrally involved in the Grants management process.

Project

The Accounts Payable Associate has the responsibility to complete payments and controls expenses by receiving, processing, verifying, reconciling, and paying invoices, reviewing expense reports, onboarding vendors, and maintaining vendor records. With direction provided by the Finance Manager, this role ensures that accounts payable transactions are processed in a timely manner and support is provided to the Finance Department and mission at large.

Tasks

Essential Functions and Responsibilities:

Accounts Payable

• Receive, process, verify, allocate, capitalize, and amortize invoices due for payment in an efficient and timely manner
• Record expenses accurately to GL accounts, departments, and projects by analyzing invoice and expense reports
• Review deductions and discrepancies and ensure credits are received for outstanding memos
• Conduct systematic match and verify vendor invoices to purchase orders
• Ensure bills are paid in a timely and accurate manner while adhering to departmental procedures
• Onboard new vendors, maintain vendor master file, and monitor contractual arrangements, where applicable.
• Correspond with employee and vendor inquiries and requests in a timely manner
• Verify vendor accounts by reconciling monthly statements and related transactions
• Perform weekly vendor disbursements via checks, wires, and ACH payments
• Review expense reports and corporate credit cards for accurate coding and to ensure adherence to general MSF-USA travel and expense policy.
• Ensure Form 1099 reporting requirements are met and adhered to, including accurate

recording of taxpayer ID, vendor name and address.

• Monthly reconciliation and analysis of credit card activity with follow up on delinquent accounts
• File, maintain, and distribute documents thoroughly and accurately in accordance with

organizational policies and generally accepted accounting principals

• Provide support for month-end closings and year-end audit preparation
• Perform other duties, including but not limited to processing transactions, preparing journal entries, reconciling GL accounts, and engaging in other accounting responsibilities as required

Administrative/General

• Participate in team and departmental meetings to share information, brainstorm solutions, and coordinate priorities
• Evaluate areas of efficiency and improvement. Make recommendations to improve financial and accounting operations based on observation and working with MSF-USA personnel
• Attend regularly scheduled HQ staff meetings, program updates and several annual office-wide debates to participate in information sharing across all departments and stay informed on important MSF topics

Extent of Public Contact

Work regularly with vendors and MSF-USA staff to promote timely vendor onboarding, invoice entry, resolve billing issues, and maintain current and accurate records

Qualifications

Requirements

• Bachelor’s degree in Accounting or Finance preferred
• Minimum of 3-5 years hands-on Accounts Payable experience required
• Demonstrated knowledge of accounting principles and accounts payable procedures
• Proficient in use of MS Office, Excel, SharePoint, and NetSuite or other ERP system
• Excellent time management and organizational skills
• High degree of accuracy and attention to detail
• Strong written and oral communication skills
• Ability to work with minimal supervision and as part of a team
• Exhibit good judgment and diplomacy
• Must be dependable and have a strong work ethic

Expected to work in a hybrid work environment with the ability to come into either the NYC office or regional hub (Washington, DC or Bay Area, CA) a minimum of 2 times a week.

Please note that relocation assistance NOR visa sponsorship will be offered for this position.

No phone calls or emails please. Only shortlisted candidates will be contacted.

Application Deadline: Open Until Filled

Equal Employment Opportunity and Non-Discrimination:

MSF-USA is committed to building a diverse, unbiased, and inclusive workforce. MSF-USA is an equal opportunity employer; we recruit, hire, train, promote, develop, and provide other conditions of employment without regard to a person’s gender identity or expression, sexual orientation, race, religion, age, national origin, disability, marital status, pregnancy status, veteran status, genetic information, or any other differences consistent with applicable laws. This includes providing reasonable accommodation for disabilities, or religious beliefs and practices. Members of communities historically underrepresented in the Humanitarian Aid sector are encouraged to apply.

If you have a disability of some kind and are interested in applying for employment and need special accommodations to use our website to apply for a position, please contact Human Resources by emailing us: [email protected]

Reasonable accommodation requests are considered on a case-by-case basis