Accounts and Administration Executive

The Organization

The Alliance of Bioversity International and the International Center for Tropical Agriculture (CIAT) delivers research-based solutions that harness agricultural biodiversity and sustainably transform food systems to improve people’s lives. Alliance solutions address the global crises of malnutrition, climate change, biodiversity loss, and environmental degradation.

With novel partnerships, the Alliance generates evidence and mainstreams innovations to transform food systems and landscapes so that they sustain the planet, drive prosperity, and nourish people in a climate crisis.

The Alliance is part of CGIAR, a global research partnership for a food-secure future.

About the position

Reporting directly to the Regional Finance Manager, the Accounts and Administration Executive will provides accounting and administrative support to the Alliance Regional Hub in Penang. The post holder serves as the primary point of contact for internal and external stakeholders on all matters involving the Regional Hub and link to the WorldFish hosting mechanism.

Key Responsibilities

Accounting
• Ensure all the accounting transactions are recorded timely and accurately in accordance with the accounting basic, regulations & directives.
• Ensure proper management & processing of transactions including payments accordance with the DOA, financial policies and regulations.
• Effective & efficient petty cash management in line with the guidelines.
• Examining bank statements and reconciling them with general ledger entries, making monthly bank reconciliations, cash reconciliations.
• Monitor outgoing payments from accounts payable, ensure the payable accounts are cleared once the payments are made.
• Timely reconciliation of travel advances and accountabilities to ensure advances are liquidated on time and advance accounts are cleared once the liquidations are made.
• Maintain all the accounting document and records both in digital and hard copy.
• Responsible for facilitating both Internal and External audits.
• Ensure compliance with local laws and regulations as well as the Alliance policies & procedures.

Administration
• Liaise with key research and other institutional partners in Malaysia.
• Perform other tasks as required by supervisors.

Required qualification and skills
• Bachelor’s Degree in Accounting, Economics, Business Administration, or another relevant field.
• 2-year relevant experience in administration and accounting.
• Strong verbal and writing communication/ Fluent in English.
• Good interpersonal and communication skills to lease with different stakeholders, proficient in Microsoft Office and Outlook.
• Knowledge of ERP systems.

Desired qualification and skills
• Previous experience working for international development and/or research organizations, NGOs or UN agencies is highly desirable.

Terms of employment

This is a full-time position and available for Malaysian nationals based in Penang, Malaysia. The successful candidate should be available to commence as soon as possible for an initial of one (1) year fixed-term contract, with the possibility of contract renewal depending on performance and availability of resources. This position is graded at a level BG6 in a scale of 14 levels being BG14 the highest level. This position will work for the Alliance and be hosted by WorldFish.

The Alliance Bioversity-CIAT offers a multicultural, collegial research environment with competitive salary and excellent benefits. We are an equal opportunity employer and strive for gender and diversity inclusion among our staff, without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, or any other defining characteristic.