Accounting Coordinator

The OrgAnization

Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls. We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected. Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children. We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

The Opportunity

This position will be based in Amman and will assist the focal person for the Plan International Finance function. This requires a motivated, flexible, problem-solving team-player with excellent analytical, communication skills and the ability to priorities activities and work to tight deadlines.

role PURPOSE

The Accounting Coordinator assists the Finance & Grants Manager by managing the day-to-day financial management function. Under the guidance of the Finance & Grants Manager, the Accounting Coordinator makes sure the financial issues are immediately attended and that all transaction processed accordance to Plan International and donor requirements and are submitted on time.

RESPONSIBILITIES

• Review and prepare analysis for GL accounts (AR-AP).
• Hold and review the 3% & 13th Salary accrual account.
• Review and check the accrual expenses on monthly basis or when needed (Project Closure).
• Check and review payments Financially and make sure all backup is submitted along with the payments
• Accurately coded payment packages and GL entries.
• Submit all payment to online banking system and double check on the bank info for all supplier/beneficiaries.
• Day to Day transaction follow up with the team to make sure correct data submitted and booked.
• Bank reconciliation on Monthly basis and follow up on pending transactions.
• Request Cash forecast from Project managers and prepare full forecast sheet
• Prepare cash request for Country Office.
• Contribute to the preparation of CO year end schedules and ensure they are reflected in the financial system.
• Make sure that all of the finical records are in compliance with Plan Jordan Policy
• Prepare the needed documents for the Auditors (Yearly & Projects Audit) locally and remotely with the other national offices.
• Follow up with bank transaction and make sure to provide them with the supporting documents when needed.
• To be a part of committee in Tenders with the Procurement team.
• Preparation monthly salaries, Tax & Social security.
• Submit the Salaries into online banking system.
• Follow up on Tax payments to pay 5% & 10% as per the consultant situation.
• Other tasks assigned to him by his direct manager.

Technical capacity building

• Application of knowledge required for the role, complexity of problems handled & the degree of investigation, analysis, & creative thinking required to solve them.
• The position requires accurate financial transactions and timely processing of transactions and submission for review.

Team Management

• Assist team members with information, tools and resources to improve performance & reach objectives.
• Promote accountability, communicate expectations and provide constructive feedback informally and formally via regular one on ones and performance reviews.
• Create and sustain a work environment of mutual respect where team members strive to achieve excellence.
• Orient and lead team members as necessary.

Key relationships

• Working contacts inside and outside the organization; include the purpose and level (high, medium, low) of the contact
• Works with the Finance Manager, Program staff, functional networks, external stakeholders

Technical expertise, skills and knowledge

• B.A degree preferably A degree in Accounting, or equivalent qualification
• At least 5 years’ experience in Finance field

Skills

• Analytical skills
• Good communication skills,
• Good interpersonal skills
• Proficient in computer skills and use of relevant accounting packages

Plan International’s Values in Practice

We are open and accountable

• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.

We work well together

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

• We empower our staff to give their best and develop their potential
• We respect all people, appreciate differences and challenge equality in our programs and our workplace
• We support children, girls and young people to increase their confidence and to change their own lives.

Physical Environment

It is an Office-based environment, the office is located at Plan Jordan (Amman).

Level of contact with children

• Low contact: No Contact with children.

ROLE PROFILE

Type of Role: Fixed-term Job

Contract Duration: 6 months with possibility of extension subject to performance & fund availability

Reports to: Finance & Grants Manager

Location: Amman, Jordan

Grade: C2

Closing Date: 12 November 2023