Accounting Assistant

Position Title : Accounting Assistant

Duty Station : IOM Philippines Country Office (Manila)

Classification : General Service Staff, Grade G-4

Type of Appointment : Fixed term, one year with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 20 July 2023

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

Under the overall supervision of the Senior Resource Management Officer and direct supervision of the National Resource Management Officer, the successful candidate is responsible for providing support to the Resource Management Unit of the IOM mission in the Philippines.

Core Functions / Responsibilities:

1. Review Requests for Payment performing verification in accordance with the Three-Way Match principle, ensuring that supporting documentation is attached, and checking the correctness of GL and WBS codes.
2. Route the RFPs for approval of the relevant authority.
3. Enter accounting transactions in accordance with approved Requests for Payment (RFP).
4. Upload accounting documentation to IOM’s e-filing platform.
5. Perform clearing of vendor and general ledger accounts, including assisting with liquidations of advances.
6. Ensure proper and systematic completion of all posted payments and other accounting documents according to the established standards.
7. Assist in following up with necessary actions as per periodic checklist reviews.
8. Maintain monitoring file of the approved RFPs for Treasury Services.
9. Process Daily Subsistence Allowance (DSA) advance and Travel Expense Claim (TEC) settlement. Record and clear staff vendor accounts in the accounting system.
10. Assist in maintaining and reconciling telecommunication accounts (Globe, Smart, PLDT) to achieve correct billings.
11. Recording Expenses – Services Fees from MPA.
12. Perform manual entries for AVRR in the accounting system.
13. Perform Bank Reconciliations as required.
14. Perform other related duties as directed.

Required Qualifications and Experience

Education

• University degree in Accounting, Finance, Business Administration, Commerce, or a related field from an accredited academic institution with three years of relevant professional experience; or
• Completed High School degree in the above fields with five years of relevant professional experience.

Experience

• Knowledge of relevant accounting procedures, preferably IOM’s Financial Management Rules and Procedures.
• Knowledge of processing Travel Expense Claims, preferably in accordance with IOM Instruction #6 (IN6).

Skills

• Experience in operating accounting software or systems, preferably SAP and/or Oracle.
• Computer literacy including proficiency in MS Office applications.
• Knowledge of financial rules and regulations.

Languages

English and French are the working languages of the UN Secretariat. For this position, fluency in English (oral and written) is required. Working knowledge of Spanish or French is desirable.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies

The successful candidate is expected to demonstrate the following values and competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 1

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link.

Competencies will be assessed during a competency-based interview.

Other

• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
• Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa, and authorizations by the concerned Government, where applicable.
• Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.
• The position involves onsite and/or offsite work (or a combination of both). The working modality will be further discussed during the interviews if candidate is available to work on-site and/or offsite.