Accounting and Finance Associate

Title: Accounting and Finance Associate

Company: Palmer Staffing Services

Location: Washington, D.C.

Status: Direct Hire

Salary: $55K DOE

Job Description:

A D.C. Nonprofit is seeking an Accounting and Finance Associate. The Accounting and Finance Associate performs a variety of accounting and budgeting functions and activities. The incumbent is highly organized, detail oriented, self-motivated, and able to manage multiple assignments, and internal and external relationships to ensure accurate and timely outputs. As a team member of the nonprofit organization, the incumbent advocates for the organization’s mission and in particular its motto. This is a fulltime, nonexempt position, averaging 40 hours a week. The incumbent must be able and willing to work evenings, weekends, and extended hours when needed.

Job Responsibilities:

Accounts Payable Functions (45%)

• Performs accounts payable functions across the organization, including, but not limited to: coding invoices and routing for approval (requires use of spreadsheets to track internal codes); reconciling monthly credit cards and tracking receipts; cutting checks; and Processing staff reimbursements.
• Acts as system administrator for the organization’s Bill.com and Tallie accounts.
• Maintains vendor files across multiple systems, including electronic payment preferences, collecting W-9’s and COI’s, and assisting with distribution of 1099s.
• Trains new staff on software systems and policies for invoice approval and expense reimbursements.

Accounts Receivable Functions (40%)

• Performs accounts receivable activities including, but not limited to: reconciling monthly donations and online merchandise sales and posting to general ledger, entering deposits into QuickBooks, and utilizing remote scanner to deposit checks.
• Tracks and reconciles fee-for-service invoices between Salesforce and QuickBooks.
• Assists Business Manager with government/foundation invoicing, when required by donors.

Administrative Functions (15%)

• Assist Business Manager in providing accurate and timely outputs including, but not limited to: insurance claims, month-end closing, annual budget, annual audit, benefit renewals, etc.
• Assists with document retention and storage, especially contracts database management.
• Assists the Administrative Department with managing the life-cycle of all grants for the organization, including creating and tracking grant-specific financial codes and the effective dates for each.
• Performs a variety of administrative tasks including, but not limited to, answering phones and greeting guests.
• Performs other duties as assigned

Job Requirements:

• Ability and experience necessary to fulfill outlined responsibilities effectively

Physical Demands:

• The incumbent works primarily in an office setting and must be able to use equipment such as: Computers/Printer/Copier/Telephone/Smartphones/Tablets, etc. (not an exclusive list)
• All employees may engage in volunteer and related activities and events in outdoor environments. The incumbent may at times work outside, in the heat, cold and inclement weather and must have suitable clothing. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions in accordance with the Americans with Disabilities Act. While performing the duties of this job, the incumbent is regularly required to talk, hear, stand; walk; use hands to handle or feel; and reach with hands and arms. The incumbent is occasionally required to lift and/or move up to 25 pounds, lift files, open filing cabinets, bend or stand on a stool, etc.

How To Apply: Please respond with your resume for consideration. We welcome all candidates that meet the REQUIRED qualifications with recent relevant experience. Palmer Staffing Services is an equal opportunity employer.

About Us: Palmer is an award winning staffing agency offering direct hire, temp-to-hire, and temporary placements for administrative, management, executive, legal and more. We represent more than 500 of the finest law firms and legal departments in the D.C. area.

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