Accounting / Administration Assistant

From the Miami office, the Accounting/Administrative Assistant will provide accounting and other administrative duties for Star Clippers in the Americas. In this role, the Accounting/Administrative Assistant is expected to interface with various departments in the Miami and Monaco financial/accounting department and other teams to provide accurate accounting and reporting practices.

Main Responsibilities:

• Accounts payable, payments, accounting entries
• Providing invoices to GSA managers for approval
• Oversee automated payments
• Commission payments after Director of Passenger Services approval
• Payments of other expenses per President and Director of Passenger Service approval
• Issue charter invoices and follow up on payments in liaison with marketing administration
• Apply payments in reservation system
• Tax payments after President approval
• Initiate transfers in JPM Access for Director, President approval
• Check deposits at bank, getting cash
• File documents
• Check hotel and transfer invoices, final approval Director of Passenger Service
• Apply commission rebates
• Weekly bell bonus calculation approved by President
• Payroll entry in accounting system, after President approval
• Transfer of funds in reservation
• Collect payment information from suppliers & partner
• Preparing weekly refund list, approved by President support collection cc information,
• applying refunds in res system
• Office related administration such as supplies, key cards, maintenance
• Assist accounting with monthly financial closure process and audit controls under IFRS &
• US GAAPS
• Other work items assigned by President or Director of Passenger Services

Requirements:

Responsible & efficient with excellent communication skills, able to work within timelines, extremely organized, flexible with hands on attitude. Position reports to head of accounting.