20-024 | Sub-grant Officer

TERM: Initial contract duration 1 year with possibility of extension

INTENSITY: 40 hours per week, 5 days per week

ANTICIPATED START DATE: As soon as possible

APPLICATION DEADLINE: 15 January 2024

SALARY INDICATION: EUR 48,000 – 57,600 (yearly gross – all inclusive)

Candidates are required to have a valid work permit in the Netherlands or be responsible for obtaining their own visa to be eligible for this opportunity.

Who We Are

The Global Center on Adaptation (GCA) is an international organization with the vision of helping countries adapt to climate impacts. We will achieve this vision by working as a solutions broker to catalyse action and support for adaptation solutions, from the international to the local, in partnership with the public and private sector, to ensure we learn from each other and work together for a climate resilient future.

GCA is a fast growing organisation with its headquarters in Rotterdam, the Netherlands, with a Research and Innovation hub in Groningen and with regional offices in Nairobi, Bangladesh and Beijing. GCA’s global strategy is implemented under three pillars of Knowledge, Programs, and Advocacy.

Who Are We Looking For

The primary objective of this role is to bolster and advance the collaborative partnership framework within GCA Programs. This involves spearheading specific partnership processes, overseeing capacity-building endeavors to address partners’ organizational and technical learning requirements. Responsibilities include leading organizational capacity assessments, arranging administrative logistics for trainings and capacity development initiatives, assisting in identifying potential partners, adhering to GCA/Donor policies for partner selection, fostering deeper strategic alliances, and striving to establish GCA as the preferred collaborative partner for local, national, and international partners.

Areas of responsibility

• Sub-grant Management:
• Lead end-to-end sub-grant processes, including the review of proposals and sub-grant agreements. Facilitate the preparation of technical and financial evaluation reports for sub-grant review committees.
• Conduct comprehensive pre-award due diligence vetting and assessments of current and potential partners to analyze organizational capacity and risks.
• Provide support for quality control and the finalization of pre-award documentation.
• Establish and manage robust sub-grant procedures and mechanisms.
• Prepare and deliver periodic reports on sub-grant progress, actively identifying areas for improvement.
• Collaborate closely with program and finance teams for effective monitoring and evaluation of subgrantees.
• Ensure the availability and adherence of implementing partners to reporting formats / tools.
• Analyze narrative and financial reports, ensuring compliance with GCA and donors’ sub-grant management/reporting procedures.
• Maintain open communication with local partners, fostering their active involvement in the project.
• Capacity Building and Oversight
• Contribute to the assurance of compliance with contract and donor regulations by subgrantees
• Provide valuable technical support to partners and identify capacity-building needs.
• Ensure the availability and adherence of implementing partners to donor tools and reporting formats.
• Assist project partners in budget tracking and diligently follow up on partnership agreements.
• Contribute essential information to monthly meetings on grant tracking and finances.
• Conduct thorough follow-up visits to sub-offices and local partners
• Administrative and Support
• Document all sub-grant-related materials on Sharepoint and ERP for centralized accessibility.
• Act as the primary contact for local subgrantees on administrative matters.
• Ensure prompt addressing of inquiries and needs, cultivating positive relationships with subgrantees.
• Maintain organized partner dashboards, contact lists, and other pertinent information.
• Manage various trackers, including those for audit, reporting, reconciliation, and monitoring.
• Establish and uphold a transparent and auditable filing system for subgrantee paperwork.
• Maintain documents and files related to sub-grants management systematically.
• Ensure the systematic and neat storage of all records, files, and supporting documents.
• Master’s degree in relevant discipline
• At least three to five years experience in project and/or grant management or related field
• Good knowledge of and experience with institutional donors
• Excellent knowledge of English, both verbally and in writing, is essential; proficiency in French is also preferable
• Adaptable and able to work under pressure on a different number of tasks
• Ability to travel to the project locations
• Proven ability to work collaboratively in a multidisciplinary team environment
• Good personal organizational skills, including time management, and ability to meet deadlines
• Comprehensive knowledge and experience of Office 365 and especially Excel.
• Good understanding of ERP systems, Intercultural sensitivity and communication skills.

What We Offer

The GCA offers a dynamic, high-profile and international working environment in a growing organisation. You will be contributing to our global mission on climate adaptation. Managers at GCA will have the opportunity to strengthen core skills, develop a deeper understanding and expertise in a range of climate adaptation concepts and principles, and build a strong network of experts and leaders. Remuneration is aligned with salary structures in the Netherlands.

In addition to a competitive salary, GCA offers 25 days of paid leave to ensure a healthy work-life balance.

GCA does not discriminate in any of its programs or activities on the basis of race, colour, religion, sex, nationality, age, disability, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

How To Apply

Please submit your motivation letter and CV using the provided link: https://gca.org/about-us/join-us/ before the application deadline of 15 January 2024. Kindly indicate your preferred start date.

The recruitment process is composed of a written test and three rounds of interviews.

All offers of employment will be subject to satisfactory references and appropriate screening checks. The Global Center on Adaptation also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment.

PLEASE SHARE

Thank you for sharing this vacancy with suitable candidates.