UNICEF
The role will be providing pro-active independent coordination of contractual support and data analytics in respective team, being responsible to end-to-end supply chain transactions and ensure accurate and timely completion of tasks on daily basis, focus on emergency response in compliance with procedures and coordination with appropriate parties.
How can you make a difference?
Planning
Under the supervision of a Supply Chain Specialist, performs all procurement activities in compliance with the UNICEF Financial Rules and Regulations, Supply Division Procedures and other applicable procurement regulations, as follows:
- Provide input to center work plan, participate in the forecasting and planning. Prepare and monitor tender calendar, including performance indicators.
- Draft and prepare international tender invitations for the establishment of Long-term agreements (LTA) and Direct Order Arrangements. Prepare CRC submissions or Award Recommendation documents.
- For non-LTA commodities, draft and prepare international tender invitations, prepare CRC submission when applicable, draft and prepare Purchase Orders, piggyback on other UN organizations LTA, as applicable
- Conduct market research and draft/ prepare procurement notes and Request for Expression of Interest (REOI)
- Manage bid openings and coordinate technical and financial analysis of offers as might be required. Conduct clarifications and negotiations with suppliers. Maintain highest level of integrity, ethical standards and accountability in the procurement of goods, contracting of services and construction work.
- Support supply emergency preparedness and response activities including Emergency Supply List review and regular monitoring of Critical Deliveries and Emergency orders and pre-positioning of stock.
Procurement/contracting
- Conduct data review and analysis for respective portfolio commodities, procurement trends. Conduct market research in relevant areas for UNICEF and advice on best approaches to obtain best value for money and sustainable procurement.
- Assist in managing extensions and price revisions (if any) and monitors utilization of LTAs and Direct Order Arrangements, including preparing historical data analyses of LTA usage.
- Establish LTAs and Direct Order Arrangements. Manage (including extensions and price revisions) and monitors utilization of LTAs and Direct Order Arrangements, including preparing historical data analyses of LTA usage.
- Prepare purchase orders and contracts in SAP (ERP – Enterprise Resource Planning system), and submit for relevant approvals, ensuring completeness of documentation in UNICEF systems.
- Review and evaluate incoming supply requisitions and requests to ensure quality and adequacy of information, specifications, appropriateness of requests, quantities, shipment, delivery dates, budgets.
- Review material specifications and requirements with customers, countries, the Technical counterparts and Quality Assurance Centre to ensure completeness and appropriateness. Ensure that customers’ claims/complaints are processed in collaboration with Shipping and Quality Assurance Centre.
- Monitor and follow-up on progress of sales orders to ensure that commitments entered into are met. Keep stakeholders/partners informed on the progress. Pro-actively follow-up on placed orders and deliveries with all parties concerned in order to ensure timely and safe delivery of goods. Transmits all relevant information to customer including changes to planned deliveries, to facilitate delivery and customs clearance of shipments. Prepares and provides timely and regular status / monitoring reports to customers.
- Implement appropriate vendor management practices e.g. supply performance reviews. Monitor and evaluate supplier performance and communicate with suppliers to improve performance. Prepare evaluation of suppliers with respect to delivery performance and commercial acceptability.
- Ensure appropriate filing of procurement cases and maintain up to date records for future reference including for audit.
Supply Chain Delivery
- Monitor the status of center specific KPIs. Assist in preparation and analysis of all information materials, including presentations, notes, reports etc. Use supply dashboards and other tools and dashboards to ensure pipeline monitoring and data analysis.
- Contribute to regular review of business processes, procurement procedures and guidance notes.
- Perform research, collect data and conduct analysis, produce reports and ensure information accuracy in corporate systems to enable informed decision-making.
Warehousing Replenishment Management
- Assist relevant staff member (if requested) in warehouse replenishment for project support commodities in line with UNICEF policies and procedures for SD warehouse and SD controlled hubs in close collaboration with warehouse colleagues to ensure timely processing of orders and avoiding stock-outs.
- Manage UNICEF warehouse replenishment for respective commodities in line with UNICEF policies and procedures for SD warehouse and SD controlled hubs in close collaboration with warehouse colleagues to ensure timely processing of orders and avoiding stock-outs.
- Assist in inventory claims and disposal of damaged items as per UNICEF procedures in collaboration with relevant colleagues
Alternative Procurement And Delivery Mechanisms
- Participate in events/meetings that build partnerships and collaborative relations with UN organizations to support harmonized and collaborative procurement and logistics arrangements.
- In collaboration with procurement and technical colleagues, identify opportunities for capacity building and improving the procurement and supply chain process to make it more effective, including documenting best practices and lessons learned.
Other Duties/responsibilities
- In collaboration with supervisor, Supply Division, Regional Office and the global supply community, provide input to help ensure knowledge exchange and learning is prioritized to continuously build capacity of individuals and the team. Develop and facilitate training of newcomers, establish processes or manuals to support effective workflows.
To qualify as an advocate for every child you will have…
Requirements
- Completion of secondary education
- A minimum of 6 years of relevant administrative experience in procurement, contracting, supply chain management or a commercial context
- Fluency in English
- Valid work permit and residency in Denmark at the time of submitting the application. Note that the selected candidate is responsible for obtaining any required extension of their residency permit as an extension cannot be dependent on an employment with UNICEF.
Desirables
- Technical or university courses related to supply chain, business administration, contract/commercial law, or another relevant technical field.
- Understanding of development and humanitarian work
- Proficiency in another UN language (Spanish, French, Russian, Chinese, Arabic) or Danish.
For every Child, you demonstrate…
UNICEF’s values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and our core competencies as follows:
Core Competencies Skills
- Builds and maintains partnerships
- Demonstrates self-awareness and ethical awareness
- Drive to achieve results for impact
- Innovates and embraces change
- Thinks and acts strategically
- Manages ambiguity and complexity
- Works collaboratively with others
To view our competency framework, please click here
UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.
UNICEF is committed to diversity and inclusion within its workforce and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization.
Remarks
The closing date of this position is 31 July 2022.
Please note that we may utilize the applicant pool for this position to identify candidates for similar upcoming vacancies at the same level and within the same functional area.
Please be informed that all applications to UNICEF are handled via UNICEF’s online recruiting system. You can apply to the above position by creating your profile, and application at our web site: https://jobs.unicef.org/en-us/listing/
Kindly note that all applications should be in English and that applications outside of the online recruiting system will not be accepted. Kindly also note that diversity and gender balance are factors in the selection process. Queries can be directed to Ms Mi Nguyen at [email protected]
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UNICEF appointments are subject to medical clearance. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.
Visit us at www.unicef.org/supply/
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