Programme Management – Associate (Project Support for Implementation)

Functional Responsibilities

Under direct supervision of the UNOPS Senior Project Manager and guidance from the GoJUST Senior Experts, the Programme Associate will be performing the following core functions and specific tasks:

1. Provide Assistance to the Technical Assistance Team Senior Advisers in duties related to the specific activities under Key Result Areas 2 and 4:

• Assist in the program advisers in the administration and logistical requirements related to the implementation of the planned activities;
• Assist in the preparation of the sub-area work plans and budget,
• Provide operational and technical support to Implementing Partnersas assigned including gathering of work plans, activity requirements and requirements for timely submission of reports,
• Participate in project activity assessment sessions when requested; Assist in training and capacity building activities,
• Convey timelines, deliverables, risks, delays, and impacts to project team members,
• Assist in the preparation of project reports and success stories,
• Gather relevant indicators and data for monitoring and evaluation purposes and coordinate with the GoJUST Programme MEL Officer,
• Coordinate with implementing partners related to administrative and other logistical requirements in the activity implementation
• Collaborate with all cross-functional team members/system owners to accomplish required tasks and provide programme updates,
• Support in the facilitation of meetings and assist in documentation of activities
• Collaborate with Programme Associates in UNOPS with close coordination of vendors (if necessary).

2. Assist in the operational, logistics, and procurement in the implementation of GOJUST related activities for the assigned Key Result Area/s:

• Collaborate within the UNOPS and Technical project team members on operational requirements for implementation of activities in close coordination of vendors (if necessary)
• Assist in the administrative, logistical, and procurement activities before, during, and after each of the GOJUST II supported activities,
• Assist the Senior Key Experts and Non-Key Experts from the GoJUST Technical Assistance Team in the events coordination and implementation,
• Check to ensure the completion of the documentary requirements for implementation of GoJUST 2 assisted project activities,
• Provide assistance in the coordination of operation requirements for project implementation

Education:

• Completion of secondary/high school is required.
• University Degree (Bachelor or Masters) in Political Science, Public Administration, Law, or related fields would be an asset and may substitute some of the required years of experience

Experience:

• At least 6 years experience (or less depending on academic credentials) in program/project coordination support, secretariat functional work, project implementation and operational support to multi-stakeholder or multi-agency contexts or NGOs in national and/or international public or corporate organizations is required.
• Experience in conducting project design or formulation, assessments, and implementation is an asset.
• Experience or exposure to local and national levels of planning, implementation and monitoring multi-stakeholder programs/projects is an asset.
• Experience in producing project and activity documentation reports is desired.
• Experience in workshop/seminar/events facilitation, management and facilitation is an asset;
• Experience in networking with development partners, justice sector agencies, local government units and national agencies (regional or local offices) in the Philippines is an advantage.
• Some experience in UN system or international organizations is desirable;
• Computer Literacy in google documents, sheets and presentations or similar platforms are desired.

Language:

• Fluency in both written and spoken English is desirable
• Fluency in Tagalog/Filipino Language is desirable.
• Knowledge of other Philippine Regional dialects is desirable.