Roving State Coordinator

(South Sudanese National only)

JOB VACANCY ANNOUNCEMENT

VA/HFO/SSHF/063/2022

Job title:

Roving State Coordinator (1 position)

Reporting to

Project Manager

Department:

Health

Hours:

40 hours per week

Duty station:

Juba, South Sudan with 30% and 70% in field

Opening date

December 20, 2022

Closing date

January 15th, 2023

Starting date

ASAP

BACKGROUND

About Healthcare Foundation Organization (HFO) was founded in 2015 in South Sudan over 7 years ago and has built a long-term, local presence in Equatoria Region (Central Equatorial State, Upper Nile Region (Jonglei State, Fangak, Ayod and Canal/Pigi Counties), Upper Nile state, Panyikang county, Unity State, Rubkona, Guit, and Leer Counties) and Bahr El Ghazal Region (Northern Bahr El Ghazal, Aweil East County) & Warrap State, Twic East, and Gogrial East Counties). Regional Office in Sudan with head office in Khartoum, White Nile State, and the Blue Nile States. Our Country team of advisors uses their specialist expertise in Health, Nutrition, Protection, Food Security, Education and Water, Sanitation, and Hygiene. We work in the above States to support over 300,000 poverty-fighting developments and humanitarian aid projects.

HFO has been working in South Sudan since 2017 and is currently working in four States. Our services are in line with Humanitarian core policies and are tailored for specific South Sudan organizations, initiatives, and regions. HFO would like to implement an anticipated Program. For more information, please visit HFO’s website at www. hfo-ss.org We wish to recruit interested and qualified applicants (an international only) for the following position:

OUR VISION STATEMENT

HFO envisions empowered, holistically transformed and peaceful communities growing in unity and diversity towards self-reliance**.**

OUR MISSION STATEMENT

HFO exists to inspire, empower and transform communities to move towards self-reliance through the provision of holistic social services and development assistance.

1. 1. PURPOSE OF THE POSITION:
2. 1. Specific Responsibilities:

Scope: Within the Health care Foundation health and Nutrition sector, the Roving State Coordinator will take direct responsibility for facilitating Gavi’s goal of “leaving no one behind with immunization” in the targeted states of Jonglei and Upper Nile counties of Ayod, Twic East, Canal/Pigi and Panyikang Counties under the Health project Manager. As the key member of the Technical Support Team in the project, the Roving state coordinator is responsible for providing high quality technical guidance to programme implementation team, coordinating the delivery of high quality, innovative, cost-effective immunization programmes both in emergency as well as long-term development, resulting in immediate and lasting change for children. The Roving State coordinator will support the development, planning, implementation, monitoring and evaluation and administration of the immunization programme towards achievement of planned objectives of the work plan, aligned with country programme goals, objectives, and strategy. He/She will work with the State and county Health Team and Health Technical Unit to roll out the project, representation with key stakeholders and preparation, reviews, and submission of required project deliverables. of local partners and provide technical expertise on negotiating humanitarian access. The project coordinator will work with the Country Health and Nutrition Team and Health Technical Unit to roll out the project, representation with key stakeholders and preparation, reviews, and submission of required project deliverables.

2.0 Build and maintain effective external and internal relations,

• Ensure project efficiency, effectiveness and vaccination coverage are enhanced through effective implementation and monitoring of the project at state level.
• Provide practical technical assistance for new vaccines, routine immunization and cold chain at the state.
• Take responsibility for high-quality reporting, monitoring and evaluation systems for internal and external use, capturing best practices to support program decision-making.
• Ensure Project efficiency, effectiveness and vaccination coverage are enhanced through effective implementation and monitoring at the state level.
• Ensure Progress reports and project work plans are timely prepared, and practical technical assistance is provided in new vaccines, routine immunization, cold chain.
• Appropriateness and completeness of supply order, distribution and documentation, and adherence to established allotments are ensured.
• Ensure capacities of the state field technical team are empowered through effective capacity building activities in the development, implementation, and management of the Immunization Programme
• Effective communication, networking and collaboration are achieved with State, County authorities and the existing implementing including the donor.
• Monitor evolving needs of the target communities in coordination of the field technical team, conduct assessments on immunization health needs in new project areas and adjust the programmatic priorities as necessary in collaboration with the County Health Departments (CHD), Partners and the health officers.
• Support launch Immunization-centric assessments, advocacy, documentation and dissemination of innovations and good practices by working with quality field programme team.
• Provide elaborations and as required directions and training to Immunization state field project staff involved in delivering projects focusing on appropriate approaches and methodologies; conceptual and practical frameworks; standards and tools for effective and quality delivery of immunization programmes.
• Ensure that project intervention adhere to HFO core policy documents and guidelines, including the Program Framework, HFO, M&E guide and log frame, HFO Health and Nutrition Unit policies and procedures (Minimum and Core indicators, EPI strategy, etc.)
• Promote the quality of the HFO assigned immunization programs by setting up monthly quality of care assessments and analysis of findings and feedback to the supported target locations at the state level. This will include EPI audit reports and checks in collaboration with the HQ based health staff.
• In collaboration with field Team, undertake regular client feedback and response activities at the field level by working with the Field technical staff, project manager and M&E manager to develop context-appropriate tools and ensure client exit interviews occur at the target locations on a biannual basis.
• In the case of a major humanitarian crisis, the role holder will be expected to work outside the standard role profile and vary working hours accordingly.

3.0 Monitoring & Evaluation

• Ensure that all field project staff understand and can adapt their roles in both emergency and development contexts.
• Ensure that the stated goals and objectives of the GAVI project are overseen and met by strong monitoring, and evaluation follow up, and reports are written and submitted to concerned bodies promptly.
• Participate in designing robust program’s M&E plans and design/adapt health information systems including surveillance systems for the HFO health and Nutrition programs.
• Conduct monthly review of all projects epidemiological and procurement data including appropriate analysis and develop monthly reports.
• Conduct quarterly program performance reviews for the project collaboratively with the health program and M&E teams including stakeholders to ensure adaptive programing.
• Conduct regular project review meetings, incorporating both qualitative and quantitative data, with field-based staff to assess the level of achievement of project targets for the assigned technical field staff.
• Monitor program implementation against work plans and overall project objectives, documenting progress and achievements, providing analysis and adapt program strategy and implementation accordingly
• Ensure effective and high-quality reporting, monitoring and evaluation systems for internal use, capturing best practices to support program decision-making..

4.0 Manage knowledge building and sharing and advocacy efforts:

• Ensure that the project interventions are implemented according to internal HFO and donor regulations with an overall review by the project manager
• Participate in grant opening, midterm review and grant closing meetings for all health grants and ensure that the same process is implemented in the field
• Support state field staff in use of grant management tools such as the budget tracking tools, activity progress monitoring tools, procurement, and spending plans, etc.
• Conduct monthly budget reviews and make appropriate recommendations to the finance and logistics staff as well as to the field-based health staff
• Ensure that assigned budgets are spent according to plan and as per contractual agreements with respective donors
• In collaboration with state field staff develop spending plans and monitor the implementation of these spending plans for respective grants
• Work with finance to undertake budget recoding as required.
• Coordinate the development of goal setting plans for state field project staff based on performance reviews in collaboration with the human resources department and contribute to the training of state field health staffs (mentoring, on-the-job sessions as well as formal trainings).

5.0 Key Performance Indicators:

• Timely preparation of reports and submission to Juba team.
• Effective and facilitation of donor gender working group
• Timely monitoring of field activities progress
• Understanding of state field staff on results-based management and planning in line with HFO guidelines and donor requirements
• Regular coordination and meeting with state and county health officials
• Community engagement and context analysis

Competencies

6.0 Core Values:

• Respect for Diversity.
• Integrity.
• Professionalism.
• Effectiveness
• Innovation

7.0 Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues.
• Accountability.
• Creative Problem Solving.
• Effective Communication.
• Inclusive Collaboration.
• Stakeholder Engagement.
• Leading by Example.

8.0 Functional Competencies:

• Ability to develop detailed operational plans, budgets, and deliver on time
• Ability to synthesize programme performance data and produce analytical reports to inform management and strategic decision-making.
• Ability to formulate and manage budgets, manage contributions and investments, manage transactions.
• Ability to implement new systems and affect staff behavioral/ attitudinal change.
• Strong analytical skills.
• Strong knowledge of Results Based Management and reporting.
• Demonstrates good oral and written communication skills.
• A proven ability to liaise with stakeholders and partners, including government, civil society, international organizations and grassroots organizations.
• Knowledge and understanding of the social, cultural and political context of South Sudan and its relation to gender.

Required Skills and Experience

9.0 Education:

• Advanced university degree in Medicine, Health, Public Health, Nursing, or a field relevant to international development assistance in Immunization, RMNCAH, Child Survival and Health Care; Background/familiarity with Emergency is a plus. Experience leading immunization strategies (Routine Immunization, SIAs, Vaccine Preventable Disease Surveillance is an added advantage.

1. Experience:

• Minimum of 5 years professional experience in some combination of project management, Experience in project management, technical tools and materials development and monitoring and evaluation is highly desired.
• Demonstrated Skills and Competencies: Demonstrated expertise in working in heard to reach areas, project implementation design and monitoring and evaluation, with the ability to turn concepts and strategy into measurable action. Able to work with remote, multi-cultural and multi-disciplinary teams.
• Communicate effectively and clearly, has strong interpersonal verbal and written communication skills and ability to facilitate collaboration.
• Comfortable in a high-visibility, individual contributor role with the ability to work cross-functionally and with all levels of the organization.
• Language Skills: Fluency in English is required and proficiency in Arabic is an advantage.
• Working Environment: Up to 70% travel will be required. This position will be based in Juba
• Experience working in the UN System is an asset.

11.0 Languages:

• Fluency in English is required.

1. HFO STATEMENT:

• HFO staff must adhere to the values and principles outlined in the HFO Code of Conduct and Ethics, HR Policy Manual, Prevention from Sexual Exploitation and Abuse policy, GBV, and Child Safeguarding Policies.
• In accordance with these values, HFO enforces policies on beneficiaries, partners, and services providers to protect the Vulnerable groups from being exploited and to ensure a safe environment free from harassment.