Project coordinator – Consultant (Indonesian Nationals)

Job Title: Project coordinator – Consultant (Indonesian Nationals)

Function: Management

Job Group: Programme

Duty Station: Indonesia (Banda Aceh, with frequent travel to NP Indonesia field locations)

Administrative Line Manager: Country Manager

ABOUT US

Nonviolent Peaceforce (NP) reimagines security and civilian protection in areas most impacted by conflict by working alongside communities to interrupt and prevent violence. NP is a global civil society organisation that works with people affected by violent conflicts to enhance their security and dignity through Unarmed Civilian Protection (UCP) and by helping to transform the world’s response to conflict situations.

JOB PURPOSE

The Project Coordinator (PC) will be responsible for the overall management, implementation and monitoring of the Nonviolent Peaceforce (NP) projects in Indonesia. The PC will do coordination with the implementing partners and monitor the project implementation under the partners.

KEY OBJECTIVES/RESPONSIBILITIES

Programme Management and Implementation

• Responsible for the overall planning and effective delivery of the Project in accordance with the proposal, log-frame, key milestone and donor guidelines.
• Produce a strategic plan that is site and context specific and utilizes NPIDs’ model and programmatic approach to women’s empowerment and GBV prevention.
• Provide technical advice to teams on the development and implementation of the Project.
• Collect and analyze contextual information and conflict dynamics and use that information to develop and improve the Project.
• Guide teams in strategic planning, development of work plans and adapting programme implementation to meet needs in emergencies and rapidly evolving conflicts
• Lead monitoring, evaluation and impact assessment; guiding field staff in data collection and analysis; coordinating with programme officers to produce appropriate ME&L documentation.
• Report to Country Manager to support further development of current programming.
• Engage in nationwide context analysis in order to inform programme implementation and guide adjustments necessary to remain relevant.
• Engage in direct programme implementation as needed, participate in integrated rapid needs assessments and emergency mobile response.

Financial Management

• Be the primary budget holder for the project budget. Provide budget and financial management oversight, coordinate with the finance department to monitor expenditure, ensure appropriate burn-rate and appropriate decisions that balance programming needs and the status of the grant.
• Provide approvals for all expenses related to the project and ensure with finance that all expenses (including shared costs) are booked accordingly.
• Coordinate with finance department to review and correct finance reports prior to submission for donor reporting.
• Alert Country Manager of budget revision requirements and funding shortfalls; make recommendations for corrective action as necessary.
• Supervise and ensure that teams comply with their internal and external reporting requirements and that complete documentation is received in HQ.
• Review coding for all field level expenses in accordance with approved project budget.

Representation and Advocacy

• Represent NPID in coordination and advocacy fora, with agencies, government officials, UN officials, local government and partners as it relates to the project
• In collaboration with the Regional Programme Development team, represent NPID to donors, engaging in proactive communication to keep donors updated both formally and informally on the progress of the project and the evolving conflict and protection context in Indonesia.
• Represent NPID at the sub-national level (with local authorities in field locations) when Team Leaders request senior support.
• Represent NPID during donor visits to areas of operation and planning donor visits together with the Regional Programme Development department and will whenever possible, accompany the donor on the field visit.
• Provide guidance and direct support on access related negotiations in area of operation as needed.
• Provide insight and support to the Program Development team to identify new funding sources.

Monitoring and reporting

• Oversees preparation of quality and timely reports for submission to NP’s programme development team.
• Develops and implements monitoring and evaluation strategy of the project.
• Implements NP procedures for internal monitoring and reporting of activities in accordance with project objectives and indicators and ensures regular communication and reporting Country Manager.
• Ensures periodic project reviews and lesson learnt exercises are conducted and documented.

Operational Management

• Serve as programme security focal person, coordinating with Programme Manager.
• Serve as interlocutor between field teams and programme support departments in Banda Aceh (HR, Finance and Operations), ensuring that the needs of field teams are met and that field teams are fully aware of what is happening operationally in Juba as it relates to their sites.
• Participate in grant inception process with programme development, finance and operations and then lead grant inception process with field teams in partnership with Regional Programme Development department.
• Be accountable to ensure project requirements (contract, budget, procurement, timeframe, compliance, reporting) are all respected
• When requested, contribute to donor reporting for area of operation.
• Serve as senior staff in emergency situations, coordinating with Country Manager.
• Ensure efficient operational systems in place, coordinating with Country Manager to ensure compounds are functional, procurement needs are met and vehicles are running well

Personnel Management

• Facilitate field team performance reviews – directly conducting 360 performance reviews for Team Leaders.
• Coach and guide staff on field based personnel management, ensuring with the support of human resources, that Indonesian labour law is adhered to and NP Human Resources policies are understood and implemented.
• Ensure sufficient level of staffing, identifying the need for new recruitment in a timely fashion.
• Participate in recruitment panel for programme staff.
• Work with underperforming staff by developing and implementing performance management plans. Support Team Leaders to do the same for members of field teams.
• Support Team Leaders to manage difficult HR issues, delivering difficult or unpopular messages such as warnings when needed.
• Facilitate strong staff morale and positive working environment in area of operation.

QUALIFICATIONS AND COMPETENCIES:

Education, Knowledge and Experience

• Post-secondary education in refugee law, human rights, international human rights law, international humanitarian law, negotiation, mediation, human security or related
• 5-7 years work experience in project management in human security, refugee or civilian protection.
• 3- 5 years management experience in complex security environment.
• The ideal candidate will possess project management experience in unarmed civilian protection (UCP) or protection in emergency settings and will have excellent research and analytical skills.
• Demonstrated experience working with state authorities, negotiation and mediation
• Demonstrated ability to live, work and solve problems independently and effectively in remote, highly challenging locations
• Demonstrated ability to analyze conflict, security and political contexts
• Financial management

Skills

Independent Judgment/Analytical:

• Ability to set priorities, solve problems and analyse data
• Ability to manage information with discretion
• Demonstrable conflict analysis skills, identify entry points and design prevention and protection strategies

Interpersonal:

• Ability to communicate effectively with individuals and motivate and provide leadership to team and to work in a multicultural environment
• Solutions focused, creative problem solver
• Proven ability to build relationships with the full range of actors including government, chiefs, military, police and non state actors
• Genuine commitment and interest in living and working at the community level
• Flexibility and adaptability

Language:

Ability to interact confidently in English with colleagues and external contacts, to write documents and reports, and to present effectively relevant information

Information Technology:

Excellent skills in Microsoft Office applications.

Other Specialized Requirements

• This position requires travel to remote field sites, including locations with no electricity or running water with limited access to communications.
• This country programme is a complex security environment where conditions change rapidly – experience in insecure environments is essential to success in this position