Administrative Support Assistant (OA)

Summary The incumbent performs clerical and administrative support functions for the entire Science & Technology Program. These duties require familiarity with the procedural budgetary requirements of appropriated, user fee and trust funded activities. Responsibilities The duties may include, but are not limited to: Performs a variety of clerical tasks such as validating and processing documents which pertain to the Program’s work, assembling information, gathering current data, etc. Uses multiple web-based systems to provide support, input information and record data related to financial tracking and personnel functions. Utilizes government issued purchase card and acquisition systems according to procedures and policies to obtain services and supplies, and process vendor invoices. Interacts with vendors to assure procurement transactions are complete and payment activities are executed in a timely manner. Establishes and maintain good working relationships with vendors to ensure prompt settlement and resolution of debt. Coordinates and schedules repairs with the landlord, vendors and technical staff. Provides financial information and related data necessary for maintaining timely and accurate inventory of equipment and instruments. Performs other various administrative duties to include time and attendance timekeeper and coordinator of interpretive services. Performs other related duties, backup support, and special projects as assigned. Requirements Conditions of Employment Qualifications Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement including time-in-grade restrictions, specialized experience and/or education, as defined below. TIME-IN-GRADE: Current federal employees applying for a promotion opportunity must meet time-in-grade (TIG) requirement of 52 weeks of service at the next lower grade level in the normal line of progression for the position being filled. FOR THE GS-07 LEVEL: Applicants must have one year of specialized experience (equivalent to the GS-06 level) that may have been obtained in the private or public (local, county, state, Federal) sectors which demonstrates: Experience utilizing Federal procurement system plus the USDA Purchase Card Guidance. Experience with Federal acquisition (IAS) and invoicing (IPP) systems. Experience engaging vendors in problem resolution. Experience managing financial data and tracking information related to procurement. Note: There is no education substitution for this grade level. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Education This position does not have an education qualification requirement. Additional Information Career Transition Assistance Plan (CTAP) or Reemployment Priority List (RPL): Visit the OPM website for information on how to apply as a CTAP or RPL eligible. To exercise selection priority for this vacancy, CTAP/RPL candidates must meet the basic eligibility requirements and all selective factors. CTAP candidates must be rated and determined to be well qualified (or above) based on an evaluation of the competencies listed in the How You Will Be Evaluated section. When assessed through a score-based category rating method, CTAP applicants must receive a rating of at least 85 out of a possible 100. First time hires to the federal government normally start at the lowest rate of the salary range for the grade selected. Travel, transportation, and relocation expenses will not be paid. Any travel, transportation, and relocation expense associated with reporting for duty will be the responsibility of the selected employee. Worksite Information: This position may be eligible to telework up to four days per week, based upon the duties of the position. This position may also be eligible for flexible work arrangements as determined by agency policy and any applicable collective bargaining agreements. Additional information regarding ad hoc, occasional, or reoccurring telework may be obtained at a later time from the hiring manager or program during the hiring process.