Job Description

We are looking for exceptional candidates to join our team. In this role, you will organize the General Manager’s calendar and takes Executive Committee minutes. Organizes and coordinates all administrative aspects of day-to-day activities and related support for the GM and other Senior Executives to ensure that department operations are maintained in an effective, up-to-date, and accurate manner. Also provides high-level research, communications support, and project management in support of the Executive Team. Maintain confidentiality in all aspects of Client, Colleague, and Company information.

Job scope includes:

Coordinate and maintain smooth communication efforts between Executive Office, Senior Executives, and internal departments.
Coordinate and manage scheduled activities through proactive communication, calendar management, and external communication.
Actively demonstrate a strong personal commitment to the business vision. Shows an entrepreneurial mindset that helps the organization evolve, innovate, and remain as leading edge as effective as possible.
Demonstrate confidentiality and discretion in all matters related to support of Senior Executives
Arrange/administer documents for international and local travel plans to the Senior Executives.
Process payroll information.
Work closely with other members of the park management team to better understand and effectively manage team-based and individual goals and business philosophies while maintaining high levels of facility quality and guest satisfaction.
Provide additional administrative support to the Head of Department when necessary.
Coordinate and direct office services such as records, departmental finances, budget preparation, and housekeeping.
Provide full administrative duties such as booking rooms, providing agendas, taking minutes, circulating appropriate documents, and logging/updating action points accordingly.
Manage all files and systems within the department.
Manage expenses, purchase requisition, and purchase orders as required.
Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic accounting work.
Ensure that reception is fully functional to ensure service levels are met

As an ideal candidate, you will need to have:

Educated to degree level in Business Administration or equivalent
Good communication skills: ability to speak fluently in English and Arabic
Minimum of years (5) years experience as an executive assistant
Demonstrated proficiency in Microsoft Office applications and strong written and verbal communication skills
Excellent attention to detail, strong organizational skills, and ability to multi-task
Proven problem solving, analytical, and project management skills
Able to work well under pressure in a fast-paced environment and exercise sound judgment and discretion
Available to work a flexible schedule with overtime, as required
Able to maintain a positive attitude in a fast-paced work environment
Advanced skills in MS Office Suite (Word, Excel, Outlook, PowerPoint, and Visio).