Administrative Assistant

Auto req ID: 279945BR

Job Description

PepsiCo is seeking a highly skilled and talented Executive Assistant located in Plano, Texas. This position is responsible for providing administrative support to the Senior Vice President of the Away from Home Sales team.

Responsibilities include:
Managing the SVP’s highly detailed calendar as well as scheduling meetings and conference calls (includes staff meetings and meetings with senior management within the PepsiCo system as well as external stakeholders and consultants) both domestically and internationally.
Coordinating travel arrangements (domestic and international) which includes the preparation of visa travel documents, as required. Managing travel calendars and expenses for senior level executives.
Coordinating meetings and external events. Running schedules.
Preparing and handling highly confidential and proprietary information.
Preparing and reconciling the SVP’s T&E reports in Concur and P-card as appropriate.
Maintaining content, accuracy and visual organization of files (or informational databases).
Organizing, managing, updating and appropriately communicating departmental documents.
Managing departmental projects as assigned.
Interfacing appropriately with many internal and external clients and senior executives, including the PepsiCo’s Chairman and Chief Executive Officer and the Chief Executive Officers for PBNA and PFNA.
Preparing PowerPoint presentations.
Answering general phone inquiries in a professional, courteous and helpful manner and appropriately handling vendor calls and emails.
Serving as a resource person by contacting or responding to inquiries.
Greeting visitors to the organization in a professional, welcoming and helpful manner.

The working schedule will be primarily from Monday to Friday from 8:00 am – 5:00 pm, with possibility of overtime.

Compensation:

The salary range for this role will be $60,000 – 70,000 per year.

Note:- COVID-19 vaccination is a condition of employment for this role. Please note that all such company vaccine requirements provide the opportunity to request an approved accommodation or exemption under applicable law.

Qualifications/Requirements
5 years of executive administrative experience supporting C-suite and/or senior level executives.
Proven track record of managing multiple and competing priorities.
Must be multi-tasking, highly organized, pay close attention to details and proactively follow-up.
Ability to anticipate needs and issues and act accordingly in addition to exhibiting good judgment.
Ability to manage workload in a fast-paced and high intensity work environment.
Must be able to flex schedule to meet work demands.
Must be proficient in Microsoft Office suite (Outlook, Word, Excel)
Must have advanced PowerPoint skills and be able to independently create high-quality presentations that include charts, graphs, other visuals, etc.
High proficiency using Apple products and systems, including Mac computers, iPad, iPhone, mobile applications, and iOS; proficiency in Adobe Acrobat a must.
Must have strong communication, interpersonal, time management, and problem-solving skills.
Ability to make clear and timely decisions.
Ability to develop a work schedule, set goals, create/implement actions plans and monitor progress.
Must display professional maturity and ability to support and interact with all levels of management.
Proficiency with business technology (e.g. web conferencing, SAP, portals, etc.
Proficiency in the use of office equipment such as computer, voice messaging and digital multi-functional devices (fax/copier/scanner/printer).
International experience (meeting coordination, booking travel, visa applications etc.) an asset.
Relocation Eligible: Not Eligible for Relocation

Job Type: Regular

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

PepsiCo is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity

Our Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Credit Reporting Act, and all other applicable laws, including but not limited to, San Francisco Police Code Sections 4901 – 4919, commonly referred to as the San Francisco Fair Chance Ordinance; and Chapter XVII, Article 9 of the Los Angeles Municipal Code, commonly referred to as the Fair Chance Initiative for Hiring Ordinance.

If you’d like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law & EEO is the Law Supplement documents. View PepsiCo EEO Policy

Please view our Pay Transparency Statement