Development Coordinator

The American Museum of Natural History is seeking a Development Coordinator who will report directly to the Chief Development Officer. The Coordinator will be responsible for supporting the Development team’s high-level institutional fundraising efforts, including work with the Board of Trustees, and providing organizational and administrative assistance to the Chief Development Officer.

This is an opportunity for a detail-oriented, self-starter with exceptionally strong writing and organizational skills to be an important part of a very busy Museum fundraising program. The successful applicant will experience up close the operations of a prominent cultural institution—as it looks forward to the opening of the new Richard Gilder Center for Science, Education, and Innovation—and enjoy a behind-the-scenes view of the Museum’s extraordinary scientific collections and leading research and education programs.

Key Responsibilities include, but are not limited to:

Provide general administrative and organizational support to the Chief Development Officer.
Draft, revise, and track effective acknowledgement letters, proposals, visit briefings, presentations, reports, pledge agreements, and other Trustee and donor correspondence from Museum leadership.
Working together with colleagues on the Institutional Advancement Events and Donor Relations teams, plan and execute various cultivation and stewardship activities, including an active schedule of donor meetings and site visits, as well as the production of donor gifts.
Support the coordination of the annual Chairman’s Appeal program, which raises operating support from the Museum’s Board of Trustees, including by helping to plan and coordinate the annual Chairman’s Circle Dinner.
Plan and program weekly Development team meetings and other team-building activities.
Maintain current and accurate donor records in Raiser’s Edge (SQL CRM database).
Process, track, and report on Trustee and principal donor giving, primarily using Raiser’s Edge.
Coordinate and collaborate with colleagues across the Museum, including fellow Institutional Advancement staff, scientists, educators, exhibition specialists, volunteers, and others.

Required Qualifications:

Bachelor’s degree and 1-2 year of office experience required.
Exceptional writing, editing, and proofreading skills, with the ability to easily change writing styles to fit audience and voice.
Ability to interface with individuals at every level of an organization, both internally and externally.
Exceptional time management and organizational skills, sharp attention to detail, strong work ethic, excellent judgment, and discretion.
Calm and professional demeanor, with the ability to adapt quickly to, plan for, and manage. multiple projects in a fast-paced, high-expectation environment.
Fluency in Microsoft Office and Keynote.
Willingness to work occasional evenings and weekends for fundraising events and donor visits.

Preferred Qualifications

Non-profit development experience a plus.
Raiser’s Edge or other CRM experience preferred.