mamgo
My duties
Support daily tasks and calendar management activities
Manage Processes Accounts Payable invoices (including consultancy fees and vendors) and all aspects of expense reporting
Create and maintain budget trackers and provide support for monthly follow up
Responsible for supplier contract archive and invoices tracking
Complete expense reports using the provided electronic system
Handle online tools – Administrative tools
Develop, maintain and communicate team function processes and procedures
Demonstrate ability to draft basic correspondence / documents and proofs work to ascertain communication is clear in tone and error free
Manage and maintain departments electronic mailing lists
Maintain up-to-date contact lists for department members organizational charts and department content on Shire’s intranet site
My Qualifications
A High School diploma or GED is required but a Bachelor’s degree is preferable
In-depth and profound administrative support experience with prior experience supporting VP, Dir and team
Experience with managing scheduling and travel is required; experience with international travel and supporting non-US based individuals is desirable
Proficiency with Supplier Management System, P2P tools, Concur, WebCycle and Microsoft Office Suite is required, especially Outlook, Word and PowerPoint
Proficiency in written and spoken English required
Extensive knowledge and successful experience with expense reporting and accounts payable systems/software
Ability to liaise with Finance BP to ensure appropriate invoice tracking
Advanced knowledge of MS Outlook is essential
Spoken German skills are a plus
My Benefits
Possibility of extension
About Hays
With over 15 years of experience in the pharmaceutical and chemical industry as well as in biotechnology and medical engineering, we know the key contacts at companies that are recruiting for challenging jobs with real potential. The current high demand for staff has opened up exciting opportunities for dedicated experts who want to develop professionally and to further their careers. As recruitment specialists with an international network of contacts, we can offer you decisive advantages – completely free of charge. Register with us and reap the benefits of interesting job offers that match your skills and experience.
My contact at Hays
My contact person
Chiara Milan
Contact
E-Mail: [email protected]
Reference number
627893/1
To apply for this job please visit hays-ch.hvnj.de.