Logistic Officer

Mercy Hands for Humanitarian Aid (MH) is a leading Iraqi NGO, founded in 2004 with the goal of saving lives and preserving human dignity. Mercy Hands is headquartered in Baghdad, and several Satellite Offices across Iraq, and one Regional Office in Erbil. Mercy Hands is currently active in the following humanitarian sectors: emergency aid, civil society and democratization, peace-building, protection, and health. For more information, please visit our website: www.mercyhands.org (http://www.mercyhands.org) .

Description:

Under the direct supervision of the Project Managers in Mosul, the Logistics Officer is responsible for the logistics needs of the office and the training center. The Logistics Officer will frequently be travelling to Baghdad and/or Erbil . Technical guidance will be provided by the Logistics Department. S/he provides day-to-day assistance and fully supports program logistical needs (asset management, procurement procedures and communication). The Logistics Officer will provide support to the field teams to ensure that the processes and procedures are in full compliance with MH policies and donor rules and regulations. Working closely with program/project management, finance, security and procurement, the Logistics Officer is instrumental in supporting program activities through his/her services.

Responsibilities

Logistic Procedures

Responsible for all procurement procedures in Mosul for the office and the training center

Ensures materials are received, stored, shipped, and reported in accordance with established procedures and Government guidelines/regulations.

Travels to field sites to receive and inspect goods delivered directly to the field.

Asset management

Follows the procedures outlined in MH Asset Management Manual;

Maintains an accurate, complete and up-to-date asset register and inventory list;

Conducts regular physical counts of assets and inventory;

Maintains proper records of disposal of assets (lost, damaged, sold, donated, stolen, or other)

Warehouse management

• Manages the daily operation and administration of the warehouse.
• Understands MH Warehouse Policy and Procedures Guidelines and associated forms. Assists staff, as needed, in following these policies and forms;
• Ensures materials are received, stored, shipped, and reported in accordance with established procedures and Government guidelines/regulations. Travels to field sites to receive and inspect goods delivered directly to the field.
• Maintain a complete, accurate and up-to-date inventory list and stocks.

Security

Ensure compliance with security procedures and policies as determined by country leadership.

Proactively ensure that team members operate in a secure environment and are aware of policies.

Fleet management and transportation

• General management of the entire fleet of vehicles in coordination with the Operations Officer;
• Support the transportation needs of program and office staff are met in coordination with the Logistics Officer and Operations staff of other offices;
• Ensure proper vehicle utilization, maintenance, fuel consumption, monitoring and controls systems.
• Maintain adequate vehicle administration files, including vehicle log sheets, fuel consumption, vehicle maintenance and repair and accident reports;
• Ensure all vehicles are safe and road-worthy and drivers observe road safety rules.

Accountability to Beneficiaries

MH team members are expected to support all efforts toward accountability, specifically to our beneficiaries and to international standards guiding relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.

Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MH’s policies, procedures, and values at all times and in all in-country venues.

2-3 years of experience in logistics, supply chain management, and warehouse management desired.

Strong organizational skills; ability to interact effectively with international and national personnel.

Ability to work under pressure and overtime when required

Very good oral and written English and Arabic skills, knowledge in other local languages is an advantage.

High computer skills on MS Office programs, especially in MS Excel.

A demonstrated ability to multi-task and process information into action as to not delay program activities.

A clear understanding of procurement ethics is essential.

Ability to work effectively with a wide variety of people.

Ability to work as part of a team and coordinate with project personnel.

Ability to move easily and frequently is essential

Reports Directly To: Project Manager

Works Directly With: Program, Operations and Finance staff.

• Please submit your CV & cover letter to [email protected]with “Logistic officer / Mosul ” in the subject line.
• Mercy Hands is an equal opportunity employer and recognizes the value of diversity in the workplace. We make no employment or volunteering decisions based on gender, race, age, disability, religion, national origin, sexual orientation, or any other protected class. Female candidates are strongly encouraged to apply.
• All employees are expected to comply and provide signature to state commitment to our Child Safeguarding Policy and Code of Conduct regardless of employment agreement or rank. These documents will be included as part of the employment contract.
• The role holder will have direct responsibility and supervision of staff working with intensive contact with children and/or young people.
• Successful candidates must undertake a formal criminal record check, or where this is not possible, complete a self-declaration on any criminal convictions.
• We expect employees to avoid any personal, financial or other interests that might hinder their capability or willingness to perform their job duties. Successful candidates are expected to sign Mercy Hands Conflict of Interest Policy.
• Deadline:  18 April 2022