Administration Assistant – Insurance

About the role and team

We have an opportunity for an Administration Assistant to join our growing Insurance WA team based in our Perth office.

Our growing Insurance WA practice has approximately 60 staff in total including 40 lawyers. The Insurance WA team is a defendant insurance legal team, working across both General Insurance and Statutory Insurance matters. Our Perth office has around 90 employees in total, which also includes our Commercial teams as well as Corporate Services.

This role supports our Legal Assistants with administration tasks as well as looking after some of the Insurance practices’ client portals. This role has a high volume of administration and will suit someone who has excellent attention to detail, a demonstrated ability to manage competing priorities and to maintain high quality work output under pressure. This role has the flexibility to work from home.

The successful candidate will possess strong IT skills in Microsoft Outlook, Word and Excel and some experience working with a document management system (eg Worksite/Filesite) would be highly desirable.

You will be responsible for:

• Managing client file maintenance for the Insurance WA team.
• Downloading, checking and saving documents from a number of client portals.
• Splitting and saving large MS Word and PDF documents.
• Scanning, printing and filing necessary documentation.
• Assisting legal assistants with other ad-hoc duties as required.

We would like to hear from you if you have the following skills and experience:

• Minimum of two years’ experience in a fast-paced administration environment.
• Experience working with large MS Word and PDF documents.
• Strong attention to detail.
• Proactive and willing to learn new things
• Excellent interpersonal and communication skills.

We are also an employer that offers workplace flexibility where our people are encouraged and empowered to work flexibly (both remotely and in the office).

About Hall & Wilcox

Hall & Wilcox is a leading independent Australian law firm. We are a firm of around 850 people, including over 100 partners, delivering outstanding legal services to corporate, public sector and private clients, both Australian-based and those offshore doing business in Australia.

We were recently named winner of the Australasian Lawyer Innovative Firms award 2020 and winner of the Australasian Lawyer Employer of Choice award 2020. We were granted the Employer of Choice Gender Equality citation from the Workplace Gender Equality Agency (WGEA) for 2019, 2020 and 2021.

We are a firm that is agile and embraces flexibility. ‘HW Evolve’ is a hybrid workplace where our people are encouraged and empowered to work flexibly (both remotely and in the office). HW Evolve provides our people with the opportunity to experience the benefits of remote working, balanced with the great benefits of being in the office (including opportunities to connect, collaborate and learn). Many of our people choose to spend half their working week in the office and half in another location – whether working from home or elsewhere.

Culture

We are well known for having a great culture – welcoming, inclusive and supportive. We strike a balance between the demands of a busy legal practice (focussed on meeting our clients’ needs and exceeding their expectations) and the wellbeing of our people. Having an engaged team within the firm serves to enhance our clients’ experience and perception of the firm. Our enduring values – known as the Hallmarks – guide us in all our professional interactions.

We are also renowned for ‘Smarter Law’. Smarter Law means we look beyond the status quo to think differently and find solutions that are better and faster.Smarter Law includes enabling technology, disruption, innovative pricing and creative resourcing.

As a Hall & Wilcox team member, you will enjoy:

• Modern, open plan offices.
• Dress for your day – we trust our people to choose clothes that best represent themselves and our brand, every day of the week.
• HW Evolve workplace flexibility.
• Structured learning and development programs for all career levels.
• Extensive health and wellbeing program including healthy start breakfast program, mindfulness training, subsidised fitness, team sports and health checks.
• Salary continuance insurance.

COVID-19 vaccinations and the workplace

As part of our commitment to health and safety, Hall & Wilcox has a COVID-19 Vaccination Policy requiring our people to be fully vaccinated to access our offices or attend any other location considered by extension to be part of the firm’s workplaces (unless a medical exemption applies).

For more information, please visit: https://hallandwilcox.com.au/news/our-position-on-covid-19-vaccinations/.

How to apply

We would love to receive your application directly by clicking the apply button. For more information or a confidential discussion about the role please contact Rebecca Hansen, Senior People & Culture Advisor on (08) 9482 7937.

At Hall & Wilcox we are committed to being inclusive. We promote a workplace that actively seeks to include, welcome and value unique contributions of all people. Hall & Wilcox encourages applications from Aboriginal and Torres Strait Islander candidates.

Applications from Recruitment Agencies not briefed will not be accepted for this advertised position. For further information about Hall & Wilcox please visit our website.