Administrative Assistant (ATL)

ABOUT US | HR&A Advisors is a top real estate and economic development consulting firm. We provide strategic advisory services for clients in the public, private, and non-profit sectors to solve some of the most complex challenges of urban development.

We are former public servants, real estate developers, urban planners, city officials, activists, and economists. We are unique in our ability to create value by integrating disparate disciplines for our clients, and we often lead teams with engineers, architects, lawyers, community organizers, and other specialists. We are a tight-knit team that works across the country and around the world from offices in New York, Dallas, Los Angeles, Raleigh, Atlanta, San Francisco, and Washington, DC.

For more information, visit our website at www.hraadvisors.com.

Duties Will Include

THE ROLE | HR&A seeks a full-time Administrative Assistant located in our Atlanta office. Reporting to the Office Partner, the Administrative Assistant will provide a broad variety of administrative support for office staff and project work in HR&A’s Atlanta and Raleigh offices, supporting several senior managers/executives.

Partner Support

• Provides high-level administrative support to Partners and Senior Advisors, and ad-hoc projects for their respective project teams or practices.
• Arranges travel and accommodations and manages detailed travel itineraries.
• Manages in-demand executive calendars and scheduling.
• Updates timekeeping in Salesforce.
• Facilitation of communications with internal team, clients, and external parties.

General Office Support as well as Project Specific Administrative Support

• Support planning & management for all in-house meetings & events, including coordination of any IT and catering need requirements.
• Provide support in scheduling meetings and coordinating calendars across project staff and outside team members.
• Take notes at meetings and document action items, responsible parties, and next steps.
• Act as a liaison with outside vendors to support relevant systems including insurance providers, consultants, institutional partners, and community partners.
• Remotely attend meetings related to ongoing project work via Zoom and other technology platforms.
• Provide planning, logistics, and execution support in project events, meeting organization and schedule coordination.
• Contract management and tracking.
• Track and document insurance requirements and reporting for each contract.
• Assist on business development tasks, e.g.: printing and production support, compiling materials for scheduled meetings, creating and revising documents using Microsoft Office (primarily Word and PowerPoint). Perform other related duties as assigned.

Skills Required

• Works well independently and as part of a team.
• Excellent verbal and written communication skills.
• Excellent ability to analyze information and think systematically.
• Proficient in Microsoft Office Suite, Adobe Acrobat, and other general business software.
• Customer service-oriented and comfortable engaging with different internal and external stakeholders.
• Experience working with executives in a fast-paced, dynamic professional environment.
• Experience supporting management and senior leadership in an administrative capacity.
• Ability to prioritize conflicting needs; handle matters expeditiously, proactively, and must follow-through on projects to successful completion.
• Have outstanding organizational and time management skills, and the capacity to manage and multi-task.
• The ability to handle confidential information with discretion.

EXPERIENCE REQUIRED | A college degree or an equivalent education, plus 2-3 years of work experience in administrative support.

COMPENSATION | The base salary range for this position is $60,000 – $70,000. We offer competitive compensation packages, based on qualifications and experience. We are an employee-owned company, meaning you will have the opportunity to benefit from the firm’s growth over time through participation in our Employee Stock Ownership Plan. Each year, the firm will contribute funds to this long-term wealth-building account and may make contributions to other retirement accounts. We also provide a comprehensive benefits package that goes well beyond coverage of 90-95% of healthcare premiums, dental and vision coverage.

HOW TO APPLY | HR&A is committed to attracting and retaining a talented, diverse, competitive team of professionals dedicated to solving the challenges of urban life. Women, people of color, members of the LGBT community, individuals with disabilities, and veterans are strongly encouraged to apply.

Please submit a cover letter and resume on HR&A’s website at http://www.hraadvisors.com/careers. Please submit a version of your resume that has your school information removed.

There is no need to reformat your resume, and you should leave your degree (e.g. “B.A. Economics”). But please remove all undergraduate and graduate school name references. This request is part of our ongoing work to build a hiring system that is free from bias and based on candidate merit and performance in the hiring process. Applications without a cover lever will not be reviewed.

All qualified candidates will receive consideration for employment without regard to their race, religion, ancestry, national origin, sex, sexual orientation, gender identity or expression, age, disability, marital status, medical condition, veteran status or any other basis as protected by federal, state, or local law.

For more information, please contact us at [email protected]. Please do not call regarding this position.

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