Contractor
[Erbil,Iraq ]
Posted 4 years ago
TBD

Job applications may no longer be accepted for this opportunity.

IVY Organization

Description

Finance:

Draft mission level finance manual/guideline and seek approval from the IVY Headquarter

Perform financial review, analysis, budgeting and reporting of the project as per IVY standard and donor requirement

Support project lead on financial tracking and analysis for sound financial management of the project

Manage and provide payment and accounting related information to different stakeholders and colleagues

Ensure vouchers are prepared and filed properly

Vendor’s payment management using IVY standard – review and prepare vouchers for recording and payment

Petty Cash disbursement regularly with proper cash balance.

Prepare Petty Cash Summary and replenishment on time.

Review and process employee expense settlements, payments, reporting

Prepare and submit annual financial report to the governmental office

Coordinate, capacitate and support local NGO partners in finance related matters.

Admin

Support IVY HQ to bring contextual change in the HR Manual

Support IVY HQ to develop HR related other manuals and guidelines

Maintain and safely store staff personal files and coordinate with the HQ in this regard

Collect staff time sheet, communicate to HQ and manage its proper filing

Lead daily administration and office management: such as dealing with letters and packages, drafting and sending contracts, agreements, letters and emails, handle photocopying and arranging documents, monitoring and purchasing office-use items, arranging travel including visa and Ekama, supervise office cleaner, etc.

Support in hiring process; vacancy announcement, outsourcing of experts and document management coordinating with hiring manager.

Coordinate to provide induction trainings from different departments for a new staff

Provide orientation on Safe Guarding, Code of Conduct (CoC) and relevant guideline and principles of IVY to new staff including Finance, HR and procurement.

Coordinate with government offices for Visa, Ekama and others.

Supply Chain:

Assist in developing Procurement Guideline to the HQ and seek approval from the relevant authority.

Identify alternative supply sources for materials / services and prepare a roster for annual contracts as needed.

Develop contracts for the suppliers of materials/services in timely manner with accordance to country context and IVY standards

Ensure timely delivery of materials as per the agreed quality standard.

Prepare and update material inventory log book and seek approval from the relevant authority.

Translate documents and emails into English or Japanese when it is required
Draft Facebook articles in both English and Japanese in monthly basis
Create media tools: leaflets, IVY Iraq’s website, annual reports, donation box, and any other tools which may support major and potential donors to understand about the IVY’s Iraq and Syria Program.
As assigned by supervisor.

Qualifications & Preferred Skills

Bachelor degree or equivalent qualification in Finance or Accountancy or Business Management

Master’s degree or equivalent qualification in Finance or Accountancy or Business Management

Knowledge of humanitarian industry
Excellent computer literacy & skill of MS office applications (Word/Excel/PowerPoint/internet etc.)
Good command of English, Arabic and Kurdish languages (written & spoken)
Able to articulate and communicate ideas well verbally and in writing
Minimum 3 years of experience in independently handling Finance and accounts preferably within development sector.
Good interpersonal, problem solving & time management skills
Willingness to work under pressure with tight deadlines and to travel across the project areas.
Demonstrate collaboration & team building skills