Recruiting & HR Coordinator, Elk Grove Village

Position Description

Do you aim high? Are you genuinely helpful? Are you looking for a place where you can make a difference, receive ongoing support and training, and build a rewarding, long-lasting career? Then you may be a good fit for FirstService Residential, North America’s foremost property management firm. We’re all about our associates, and as we continue to grow, we’re looking for even more quality people who share our dedication to doing what’s right, improving residents’ quality of life, building great relationships and truly making a difference for their clients, their colleagues and themselves. Is that you? If so, we think you should get to know us.

Job Responsibilities

The HR and Recruiting Coordinator plays an integral role in recruitment, onboarding, and HR of an associate population of almost 500 associates and ensures the consistent and effective application of policies, procedures and practices of the Human Resources department.

Essential Duties & Responsibilities

The job duties listed are typical examples of the work performed by positions in this job classification. Not all duties assigned to every position are included, nor is it expected that all positions will be assigned every duty.

• Provide support and coordination of the Recruiting function by: posting, updating and removing job postings on appropriate platforms, tracking and updating requisition log, and moving candidates through ADP Vantage Recruitment Module
• Phone screen job applicants, making recommendations to hiring managers and Recruiters, coordinating interviews,
• Drafting and sending offer letters and coordinating onboarding in conjunction with Hiring Manager and Talent Acquisition Specialist; including, new hire tickets, welcome packets and related communications
• Meet with employees to onboard and review new hire information, complete I-9’s using E-verify, collect required documents and provide benefit and payroll information.
• Maintain confidential employment records, policy information and accurate tracking of HR related documents, both paper and electronic formats,
• Responsible for accurate data entry into the ADP HRIS related to new hires, terminations and changes;
• Provide support to training to support successful onboarding; including, preparation, organization, distribution and mailing of orientation material, copy, send, and track training materials. Run reports in FSRU to determine compliance and follow ups.
• Coordinate meetings, activities, and various HR programs.
• Provide administrative support and organization to HR department.
• Provide exceptional level of service to our associates by answering questions, responding quickly and following up on information needed.
• Support the background check process for all corporate and client contingent hires, as necessary.
• Other duties as assigned.

Additional Duties & Responsibilities

• Practice and adhere to FirstService Residential Global Service Standards.
• Conduct business at all times with the highest standards of personal, professional and ethical conduct.
• Perform or assist with any operations as required to maintain workflow and to meet schedules. Notify supervision of unusual equipment or operating problems and the need for additional material and supplies.
• May participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines.
• Ensure all safety precautions are followed while performing the work.
• Follow all policies and Standard Operating Procedures (SOP’s) as instructed by Management.
• Perform any range of special projects, tasks and other related duties as assigned.

Supervisory Responsibility

None

Education & Experience

• Bachelor’s degree in related field and 2+ years of experience in HR administration
• Intermediate proficiency in Microsoft Excel, Word, and Outlook
• Bachelor’s degree in Human Resources, preferred
• HRIS and/or ADPVantage experience, preferred but not required
• SHRM or PHR certification, preferred

Knowledge, Skills & Proficiencies

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.

• Detail-oriented and highly organized
• Collaborative attitude and team player
• Good judgment and resourcefulness
• Strong verbal and written communication skills
• Excellent multi-tasking and prioritization capabilities
• Ability to build and maintain positive working relationships
• Discretion in handling sensitive and confidential information

Tools & Equipment Used

Typical office equipment including computer, copier, phone, printer, etc.

Physical Requirements / Working Environment

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job.

• Frequently required to conduct work via phone, computer, make copies, and set up and use AV equipment.
• Occasionally required to move and lift up to 20 lbs.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Hours over and above normal office hours will occur, including evenings, holidays, and some weekends. Schedule is subject to change based on business needs.

Travel

Local travel to non-assigned corporate office (Downtown Chicago and Elk Grove Village).