PAYROLL AND BENEFITS MANAGER

This position manages the day-to-day payroll and benefit operational functions and two payroll and benefits staff. This position works closely on the semester call-out process for instructional appointment information collaborating with WSB’s academic departments, academic planners, and financial management office. This position serves as the instructional and graduate appointment human resources subject matter expert.

Responsibilities: Directs and develops protocol for employee payroll processing, provides troubleshooting guidance on complex payroll related issues and payroll taxes, and ensures proper government reporting and compliance in order to ensure timely and accurate payroll information processing. May direct and supervise payroll staff.

• 10% Develops and schedules unit payroll operational work plans
• 20% May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees
• 15% Prepares, organizes, disseminates, and processes payroll resources, communications, and materials for a designated work unit or multiple work units through various mediums independently
• 10% Prepares and audits work unit payrolls and completes highly complex payroll transactions and changes adhering to established policies and procedures to meet anticipates deadlines
• 10% Receives, responds to, and resolves complex employee payroll questions and problems
• 5% Counsels new, existing, and terminating employees on payroll options, timelines, taxes, and deductions
• 5% Represents unit/program at institutional payroll workshops, informational meetings, and training sessions
• 5% Develops, implements, interprets, and revises work unit payroll policies and procedures according to institutional and legal rules and regulations
• 5% Oversees irregular payments, audits reporting documentation, and ensures compliance with government reporting requirements
• 15% Serves as a subject matter expert to human resources professionals and employees regarding payroll program information, policies, procedures, and best practices

Institutional Statement On Diversity

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background – people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Preferred

Education:

Associate’s Degree

Qualifications

3 years of experience in payroll/benefits required.

Leadership Experience In Payroll/benefits Preferred.

Payroll/benefits experience in an academic environment highly preferred.

Knowledge of UW-Madison policies and procedures highly preferred.

Well Qualified Candidates Will Possess

• Demonstrated ability to prioritize workload, manage multiple projects and deadlines effectively, and follow-through on tasks and work unsupervised
• Demonstrated ability to work independently and in a team setting to establish and maintain effective working relationships.
• Ability to communicate with tact and discretion in difficult employment and personnel situations.
• Ability to maintain confidentiality of sensitive information
• Ability to work in a fast-paced human resources office
• Ability to provide excellent customer service to WSB managers, employees, and stakeholders
• Ability to be comfortable with ambiguity

COVID-19 Considerations

UW-Madison continues to follow necessary health and safety protocols to protect our campus from COVID-19. All employees remain subject to the COVID-19 Workplace Safety Policy: https://policy.wisc.edu/library/UW-5086 . Please visit https://covidresponse.wisc.edu for the most up-to-date information.

Work Type

Full Time: 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Currently, this position is primarily remote.

Appointment Type, Duration

Ongoing/Renewable

Salary

Minimum $65,000 ANNUAL (12 months)

Depending On Qualifications

Additional Information:

Diversity and inclusion are primary values for the Wisconsin School of Business and are integral to achieving our strategic goals. We seek candidates with an awareness of and commitment to the principles of diversity and inclusion across all spectrums. Our school is committed to continuously increasing the cultural competence of its staff and faculty members through school-wide forums and professional development opportunities.

How To Apply

Please complete the online application and attach a cover letter addressing your qualifications and experiences specifically relating to the responsibilities of this position along with a comprehensive resume. When constructing the cover letter, please address your specific qualifications and experience in the following areas:

• Payroll and Benefits
• Leadership in Payroll and Benefits

Our search committee will review all application materials after the posted deadline. We will notify selected applicants to participate further in the selection process directly. We will notify all applicants once the search is completed and we have selected a top candidate.

Contact

Tianwei Miller

[email protected]

608-263-2259

Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title

Payroll Manager(HR036)

Department(s)

A121200-WISCONSIN SCH OF BUSINESS/HUMAN RESOURCES & PAYROLL

Employment Class

Academic Staff-Renewable

Job Number

254218-AS

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .