MENA AI JOB DESCRIPTION SUMMARY

No AI summary available at this time.

Original Job Description

***

Job Title: Admin Assistant – Damascus / مساعد اداري – دمشق

***

Job Purpose:

Providing administrative support in managing the daily operations of the head office, ensuring proper organization of the office, its procurement and equipment, and contributing to logistical support for emergency campaigns, in a manner that ensures operational efficiency and smooth workflow.

Duties & Responsibilities:

1- Organize, arrange, and maintain the main office to ensure a clean, well-structured, and suitable working environment.

2- Manage office procurement and operational supplies by:

Identifying office and operational needs
Coordinating with suppliers and service providers
Following up on orders, delivery, and receipt of item

3- Oversee office energy sources and technical equipment (electricity, generators, batteries, internet, and office devices) and ensure their continuous readiness and proper functionality.

4- Use and manage the organization’s vehicle for the following purposes:

Office- and campaign-related procurement
Transportation of equipment and supplies
Logistical support related to office operations

5-Provide logistical support to emergency campaigns by:

Preparing and organizing required materials
Supporting internal coordination with relevant departments
Assisting with transportation, storage, and distribution activities

6- Maintain, organize, and update relevant administrative and logistical records in an accurate and systematic manner.

7- Carry out any other administrative or logistical tasks assigned by management within the scope of the position.

Qualifications, Skills, and Experience

Minimum high school diploma (a diploma or university degree in administration or a related field is an asset).
At least 1 year of experience in administrative or logistical work (experience with NGOs is preferred).
Strong organizational and time-management skills.
Ability to work under pressure, especially during emergency campaigns.
Computer literacy (Word, Excel, Email).
Valid driving license and ability to drive (essential).
Good communication skills and ability to work within a team.
High level of commitment, discipline, and flexibility.

How to apply

If you are interested in the position, kindly fill out the form via the link – 20-January-2026.

General Principles

Ghiras Al-Nahda Organization upholds the highest standards of integrity and social responsibility. We maintain a strict zero-tolerance policy toward sexual exploitation, abuse, and child maltreatment. Additionally, we are committed to fostering gender equality and embracing diversity within our workforce.

Important Notice:
Due to the urgent nature of this recruitment, Ghiras Al-Nahda Organization reserves the right to review applications on a rolling basis. Shortlisted candidates may be contacted and interviewed before the official closing date, also we might fill the position before the closing date. We strongly encourage early applications.