JOB SUMMARY:

The Global Director Grant Management will dotted line oversee the global grants and contracts management function at all levels from country office, regional offices and the Shared Services Center. The Director will be part of the senior leadership team with Award Management Solutions. The Director will also be the point of contact for award management support for HQ relationship management and HQ Program Depts on award management matters.

Grants and Contract Management under the oversight of the Director encompasses the end-to-end process of managing awards, grants and contracts, from pre-award to closeout. The aim for Grants, Contracts and Awards Management guidance is to ensure that donor funds are managed responsibly and in compliance with contractual obligations. A typical Awards Management Lifecycle could be structured thusly:

1) Pre-Award – Identifying funding opportunities, developing proposals, budgeting,

2) Award Negotiation, Approval and Setup – Formalizing agreements, establishing financial and programmatic systems, and negotiating terms with donors.

3) Award Implementation and Monitoring – Orienting teams on compliance requirements, managing funds, sub-awards, reporting, and ensuring program delivery aligns with donor expectations. Conducting internal reviews, donor audits, and ensuring adherence to financial, procurement, and programmatic standards.

4) Close-Out – Final financial reconciliation, submission of final reports, archiving documentation, and evaluating performance. This lifecycle is critical for risk mitigation, donor satisfaction, and sustaining long-term funding relationships.

RESPONSIBILITIES:

Oversight of Shared Services Center HQ Grants & Contracts Management Function

• The Director will provide dotted line oversight over the Shared Services Center Grants and Contracts Management Function.
• Providing direction and input on processes and procedures for all aspects of SSC grants/contract management including their direct administration of “HQ managed” awards from pre-award to close-out.
• Setting the standards for the grants and contracts management staff within SSC administering awards to include input on JDs, selection and performance.
• Specific award management leadership and support will include:
• Pre-Award Phase: Provides guidance to risks and cost assessments during Go/No-Go decisions escalated to them by SSC and the Program Units (20%)
• Proposal Development: Advises on donor risk negotiations and ensures proposal components meet AMS standards before submission. (20%)
• Award Negotiation & Set-Up: Reviews escalated risky award provisions and provides final approval guidance for SSC’s PFA submissions. (20%)
• Award Monitoring: Offers oversight and guidance on compliance issues during implementation, ensuring donor expectations are upheld. (30%)
• Award Close-Out: Reviews final programmatic reports and donor compliance; resolves issues identified during SSC’s close-out process. (10%)

Oversight of Shared Services Center Global Grants & Contract Function Oversight

• Guide SSC to develop a global oversight practice for CO managed awards to include tracking, monitoring, reporting and escalating on award milestones and deliverables for each grant or contract using the global awrd management platform as the principle tool for global oversight and monitoring. This will include providing guidance, support and reporting to the Regional Award & Compliance Managers who will provide dotted line oversight to the country office grants & contract function.
• Leading initiatives to streamline and strengthen grants and contracts management.
• Works closely with IPO to integrate the “award management” processes and indicators into the project cycle performance management framework.

Grants and Contracts Management Guidance and Support

• Provides guidance and advice on grants administration concerns and providing solutions that are consistent, streamlined and aligned with donor requirements.
• Works closely with the Award Management colleagues to provide capacity building, performance management of G&C CO function and training on grants and contracts administration to include administration of partner funding agreements.
• Maintains the grants & contracts management manuals, processes, procedures and templates.

HQ Award Management Support

Point of Contact for Award Management support to HQ Program Dept and Private/Corporate Foundation Relationship Managers to include:

1) Review and Approvals for HQ awards in accordance with the Agreement Management policy.

2) Providing guidance and support to relationship managers and program staff on award management to include process and procedures specified in CARE’s policies.

3) Developing and reviewing donor communications for quality assurance such as request for approvals, reports, audit responses and fraud disclosures.

Required Qualifications:

– BA in Finance, International Relations, Legal, related field or Business Administration.
– Experience in donor rules and regulations for government, private/corporate, foundation and multilateral donors.
– Experience with training and capacity building.
Experience reading, interpreting and negotiating donor awards and providing orientation and training to staff on those rrequirements.
– Experience providing advice and guidance on the administration of grants and contracts.

Preferred Qualifications:

– Masters Degree in these fields or equivelent work experience of at least 7 years.
– Foreign language skill
– Project Management certificate
– Certificate in grants or contracts management.
– Working experience in a project location in the field of development of humanitarian assistance.
– Experience working in a matrix management environment.
– Financial management experience as it is applied to grants and contracts management
– Project management experience in the development or humanitarian field.