Secretary Administrative Support

SECRETARY ADMINISTRATIVE SUPPORT, FULL TIME

70 Biweekly hours – Days, No Weekend (shifts may be subject to change)

SEIU Clerical Hourly Pay Rate: $26.5152 – $28.1191

The Administrative Secretary supports assigned departmental personnel by performing administrative and secretarial services, including, but not limited to: providing accurate word-processing support by composing and/or editing a variety of documents; providing reception services; developing, organizing and maintaining electronic and paper filing systems that permit easy reference and rapid retrieval of information and records; performing functions that support effective and efficient departmental operations; scheduling meetings and calendars on behalf of assigned departmental personnel.

Responsibilities Include But Are Not Limited To

• Provides accurate word-processing support by composing and/or editing a variety of documents, including highly sensitive, confidential correspondence, memoranda, contracts, proposals, presentations
• Answers all incoming inquiries and redirecting as appropriate
• Coordinates the receiving, analyzing, distribution and responding to electronic and paper communications
• Tracks purchases and expenses for reconciliation with budget statements, ensures payroll timesheets are completed and submitted
• Coordinates and provides administrative support such as: scheduling meetings, records meeting minutes, monitoring incoming e-mails
• Orders and maintains office stationary orders

Qualifications Include But Are Not Limited To

• Completed Grade 12 education combined with 2 years community college (eg. Centennial College – Office Administration – General) secretarial and or equivalent/relevant work related experience required
• Knowledge of Freedoms of Information and Protection of Privacy Act 1990 (‘FIPPPA’)
• Previous healthcare experience and training and work knowledge of medical terminology
• Superior interpersonal and communication skills both oral and written

Date Posted: February 28, 2022

Internal Job Posting Closing Date: March 9, 2022

Posting # 22-0111

Position # SGL002

INTERNAL APPLICANTS: It is preferred that you submit your application online via our intranet. Please ensure that your updated resume is submitted with your application. Failure to submit your resume, may affect your candidacy for this position. All communication related to this job posting will be sent to the email address used to submit your application.

FOR EXTERNAL APPLICANTS : Please submit your application online by clicking the Apply button below.

Please note that Baycrest has implemented mandatory vaccination for all employees. It is a condition of employment that new employees provide proof that they are fully vaccinated against COVID-19 prior to the start date of employment. This means that all new employees must have received all required doses of a COVID-19 vaccine approved by Health Canada at least 14 days prior to their start date. In addition, it is a condition of employment that all new hires obtain and submit proof of all booster vaccines as approved and recommended by Health Canada.

Applicants who have appropriate written proof of a medical reason, or a reason pursuant to the Ontario Human Rights Code, for not being fully vaccinated against COVID-19 may provide such documentation to the Human Resources department. Such situations will be considered on a case-by-case basis in compliance with Baycrest’s legal obligations.

Remarkable people of Baycrest Health Sciences are changing the future of brain health and aging.

Thank you for your interest in joining Baycrest. Only those applicants selected for an interview will be contacted. All successful candidates will be required to complete a police reference check/vulnerable sector screen. As staff we all share in maintaining a safe care environment for clients, families, and visitors and a safe work environment for staff, students, researchers, physicians and volunteers. Baycrest is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (‘AODA’). If you require accommodation for disability during any stage of the recruitment process, please notify Human Resources at 416-785-2500, ext. 2961.

Required Skills

Required Experience