Finance & Administrative Assistant

Job title: Finance & Administrative Assistant
Location: Lebanon, Beirut

Type of contract: Fixed term contract (Full-time)

Deadline: November 15 2024

ABOUT IWPR:

Founded in 1991 and operating currently in three dozen countries around the world, the Institute for War and Peace Reporting (IWPR) is an independent non-profit organisation that supports journalists and civil society to help drive change in countries experiencing conflict, crisis, and transition. Our work includes:

• Training and mentoring: IWPR trains and mentors journalists and rights activists to improve their ability to identify and present factual information.
• Providing platforms: IWPR helps local talent establish and strengthen media outlets and civic groups.
• Removing barriers: IWPR works with partners to remove barriers to free expression and citizen engagement
• Strengthening media and civil society: IWPR helps strengthen the ability of media and civil society to speak out.
• Empowering societies: IWPR helps societies find their own solutions.

IWPR’s reporting has exposed violations, led to political and legal reform, and improved people’s lives.

SUMMARY:

IWPR is seeking a dedicated and organized Finance and Administrative Assistant to join our team. The ideal candidate will have a high-level of self-awareness, cultural sensitivity to marginalized and diverse groups, have at least two years of experience in administrative, financial, and logistical support roles.

This position will play a crucial role in organizing logistics for travel, workshops, events, and online meetings, preparing payment requests, following up with vendors, and maintaining documentation..

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Administrative Support:

• Assist in the day-to-day administrative tasks;
• Manage calendars, schedule meetings, and coordinate appointments;
• Prepare and edit correspondence, communications, presentations, and other documents;
• Update and track the office inventory list.

Financial Support:

• Prepare and process payment requests;
• Assist in budget preparation and expense tracking;
• Follow up with vendors regarding invoices and payments;
• Coordinate with other finance team members

Logistical Support:

• Organize logistics for travel, including booking flights, accommodations, and transportation;
• Coordinate logistics for workshops, events, and online meetings;
• Ensure all necessary materials and equipment are available for events and meetings;
• Support the Operations Manager in the procurement and goods and services for the office and
  program.

Documentation:

• Maintain and update admin and financial documentation and records;
• Ensure all documents are properly filed and accessible on IWPR database;
• Assist in the preparation of financial and admin reports.

QUALIFICATIONS and REQUIREMENTS:

Education:

• Bachelor’s degree in business administration, finance. management, or a related field preferred.

Experience:

• Minimum of two years of experience in a similar role;
• Experience in administrative, financial, and logistical support.

Skills:

• Excellent organizational and time-management skills;
• Strong attention to detail and problem-solving abilities;
• Proficiency in MS Suite and MS 365 (Word, Excel, Outlook);
• Strong communication and interpersonal skills;
• Ability to work independently and as part of a team.

Languages:

• Fluent in Arabic and English;
• Fluency in French is a plus.

ADDITIONAL INFORMATION:

Work Environment:

• This position may require occasional travel;
• Flexibility to work outside regular business hours as needed.

Benefits:

• We offer social insurance, health insurance, paid annual leave, sick leave and public holiday
  leaves;
• Benefits will be determined based on the location of the candidate.

Only those who have been selected for interviews will be contacted.