Purpose of Role

The finance officer will be part of the core finance team at AECF which is responsible for overall financial management. The incumbent will serve as the finance liaison to AECF’s donors and will represent AECF at any donor and program partner meetings and ensure consolidation of the periodic award budgets, financial reports, strong tracking of program expenditures, continual analysis of program cash flow, ensuring compliance with AECF’s and donor policies.

The role holder will also have responsibility over the program general ledger monthly review ensuring ledger data is up to date and accurate to assist in the preparation of financial reports to management, donors, and the board.

This role will report to the Senior Finance Officer.

Key Responsibilities

• Assist with financial planning, including preparation of project budgets, project cash flow forecasts, and implementing appropriate budgetary controls.

• Producing monthly actual vs budget (variance) reports for programs and participating in quarterly meetings with portfolio teams to review the reports.

• Ensure timely processing of program financial and accounting data, confirming such data is in accordance with the laid down procedures and policies, accurate, complete, adequately supported by all underlying appropriate documents, and correctly assigned to appropriate expenses and project budget lines and donor conditions.

• Monthly review of project ledger ensuring accuracy of postings and alignment to program design and budgets.

• Prepare bank reconciliation statements for select bank accounts on a monthly basis.

• Maintain primary relationship and correspond with donors on all requests relating to budgets and donor financial reports.

• Tracking of cost share for programs that require contribution.

• Assist in external audit coordination of the project including preparation of relevant audit schedules or as may be assigned.

• Preparation of project financial reports in an accurate and timely manner, in line with program reporting templates, and donor and AECF policies.

• Review and approve travel advance requests and surrenders as per policy.

• Support of proposal budgets.

  Qualifications:

• Have a bachelor’s degree in economics, statistics, commerce or finance from a recognized university.

• Have professional qualifications in finance (CPA, ACCA) or related field.

• Be a member of a professional body.

• Have at least five (5) years of experience managing the finances of >$20 million international non-profit organization with a mix of funding sources, preferably bilateral donors.

• Have working experience with FCDO, GAC, Kfw, IFC, EU, World Bank and SIDA.

• Experience working in an ERP environment.

• Have strong proficiency in advanced excel features.

• Be fluent in English. Proficiency in additional languages such as French is preferred.