Executive Assistant

About Origina

As SaaS and Cloud based software solutions become the only show in town, the original software market, perpetually licensed on-premises software, is undergoing a radical transformational change. This change has opened a whole new sub industry targeting the support and maintenance fees mega-vendor publishers charge for the on-premises software – Third Party Software Maintenance (TPSM).

Origina was founded with a vision to disrupt and open up a market that plays on confusion, contractual/licensing complexity and crude attempts at customer lock-in. Using a simple but unique software tool containing a comprehensive library of IBM product and licensing data Origina helps IBM software customers know what contracts they can cancel and what they need to keep. Those eligible to be cancelled can easily move to Origina for a superior, more flexible service at a fraction of the cost.

Origina is seeking an Executive Assistant primarily responsible to perform a variety of support functions including administrative activities for senior executives. This key individual will work collaboratively and demonstrate a high level of professionalism and confidentiality as they effectively interact with senior staff, external constituents, and all levels in the organization. The Executive Assistant will operate with a high degree of autonomy, demonstrating a notable degree of experience, discretion, and technical administrative skills.

Responsibilities

• Provide administrative support to executives as needed while providing general office support with a variety of clerical activities and related tasks.
• Manage a sometimes-complex executive calendar utilizing Outlook
• Coordinate various business meetings, appointments, and conference calls
• Assist with organizing domestic and international travel
• Prepare and transmit correspondence, presentations, charts, tables, and other memoranda using MS Word, Excel, PowerPoint, and Outlook, often under tight deadlines, ensuring documents produced are error free and grammatically correct
• Exercise independent judgment and discretion on sensitive and confidential projects and assignment
• Liaison with key executives
• Demonstrate leadership competencies
• Consistently achieve results in an organized, timely and professional manner.
• Make sense of complex, high quantity and sometimes contradictory information to effectively solve problems
• Relate openly and comfortably with diverse groups of people
• Gain the confidence and trust of others through honesty, integrity, and authenticity
• Supervise, approve, and coordinate and order office and kitchen supplies and services
• Oversee building maintenance services
• Coordinate scheduling of the meeting spaces for various business meetings
• Order supplies and food for executive and office meetings, as well as training events.
• Oversee needed shredding and copy machine(s) supplies

Required Skills and Experience:

• 5 years of progressively responsible and successful Executive Assistant experience in dynamic, high growth environments
• Excellent oral and written English communication skills
• Experience managing executive schedules and meetings
• Advanced proficiency with MS Office Suite (Outlook, Word, Excel, PowerPoint)
• Bias for action and high sense of urgency
• Ability to manage multiple, rapidly evolving priorities in a dynamic, high-growth operation with professionalism and confidentiality
• Ability to interface with customers and executives with high degree of confidentiality and professionalism
• Finance and HR support experience a plus
• Detail oriented and highly organized
• Highly dependable
• Demonstrated success in the key accountabilities
• Bachelor of Arts or Science in Business Administration strongly preferred
• Current US Driver License (US Passport a plus)

Origina is an equal opportunity employer, and we’re proud of our ongoing efforts to foster inclusion in the workplace. Individuals seeking employment at Origina are considered without regard to race, color, religion, national origin, age, sex, gender, gender identity, gender expression, sexual orientation, marital status, medical condition, ancestry, physical or mental disability, military or veteran status, or any other characteristic protected by applicable law.

By submitting your application, you agree that Origina may collect your personal data for recruiting, global organization planning, and related purposes. Origina’s Candidate Privacy Notice explains what personal information Origina may process, where Origina may process your personal information, its purposes for processing your personal information, and the rights you can exercise over Origina’s use of your personal information.