Location: Abuja Office

Start date: August 2024

Background:

The purpose of the five-year (2020-2025) “State Accountability, Transparency, and Effectiveness” (“State2State”) Activity is to increase the accountability, transparency, and effectiveness of selected state and local governments (LGAs) in Nigeria. This will be achieved by: strengthening governance systems (with a focus on public financial management [PFM] and procurement, as well as monitoring and evaluation) related to the delivery of services in key sectors (basic education, primary health care, and water, sanitation, and hygiene [WASH]); increasing government responsiveness to citizen needs and priorities; and improving government and civil society capacity to manage conflict (through work on prevention, mitigation, and reconciliation with the same sectoral partners, not stand-alone assistance to the police or judiciary). State2State will achieve this purpose by facilitating the strengthening of subnational governance systems in a sustainable manner, supporting the efforts of local reformers, and building on locally derived solutions including, to the extent possible, reforms already working in other parts of Nigeria.

Position Objectives:

The role of the Office Assistant is to provide basic administrative support.

Responsibilities:

S/he will be accountable for:

• Cleaning of the office space, windows & equipment daily before staff resumption.
• Cleaning of the lawn in the Abuja office.
• Ensure all washrooms and toilets are clean before staff resumption and throughout the workdays.
• Ensure that toiletries are replenished in the restrooms as soon as they are exhausted.
• Ensure all waste bins are emptied twice daily (morning and afternoon).
• Ensure all rooms and offices are odor free.
• All photocopying, scanning, and spiral binding of documents that is done neatly and promptly.
• Prepare tea, coffee and refreshments for meetings
• Support with issuance of office supplies by the use of approved store release form.
• Replace dispenser water on the dispenser machine at Abuja Office.
• Report all faults for repairs to the Facilities Specialist, as required.
• Support with other logistics or other operations functions as assigned by staff.
• Support the Administrative and Logistics Assistant when absent or as assigned.
• Other tasks of a reasonable nature may be assigned.

Reporting:

The Office Assistant will report to the Administrative and Logistics Assistant.

Minimum Requirements:

The individual will have:

• 2 – 3 years of experience in providing office administrative and related operations support functions.
• Minimum OND qualification.
• Good communication skills.
• Ability to multitask.
• Possess both a willingness and ability to train and be trained.
• Ability to be proactive and take on initiatives.
• Ability to work in a diverse, multi-cultural work environment.