Human Resources Officer

Position Title: Human Resources Officer

Job Code: VN 2024 388

Duty Station: Geneva, Switzerland

Classification: Professional Staff, Grade P3

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 08 July 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo

(the); Cook Islands; Fiji; Guinea-Bissau; Holy See; Iceland; Kiribati;

Lao People’s Democratic Republic (the); Madagascar; Marshall Islands;

Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and

Nevis; Samoa; Sao Tome and Principe; Solomon Islands; Suriname; The Bahamas; Tonga; Tuvalu; Vanuatu

Second-tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the overall supervision of the Comptroller/Director, Department of Financial and Administrative Management and direct supervision of the Head, HQ Resources Management Oversight and Advisory Unit, and in close collaboration and coordination with relevant Divisions in the Department of Human Resource Management (DHR) at Headquarters (HQ), Manila Administrative Centre (MAC) and Panama Administrative Centre (PAC), the Human Resources Officer will be responsible and accountable for supporting and coordinating the Human Resources functions of HQ projects.

Core Functions / Responsibilities:

1. In coordination with the Head, HQ Resources Management Oversight and Support Unit, coordinate project-related Human Resources Management functions in accordance with the Organization’s policies, procedures, and practices. Provide guidance and solutions to the Head, HQ Resources Management Unit, and Office/Departmental/Divisional Directors on interpreting and applying Human Resources policies, rules, and regulations.
2. Serve as the HQ Focal Point and technical resource person for Human Resources Management functions for HQ projects while providing support to Offices/Departments/Divisions in accordance with the Organization’s policies, procedures, and practices.
3. Support and provide guidance and advice to other HQ based Resources Management Officers (RMOs), Administrative Assistants, and staff members at HQ in adhering to IOM’s Travel and HR management policies, rules, and regulations as well as standards related to HR functions, considering the nature of operations.
4. Provide substantive support and guidance for recruitment processes in Offices/Departments/Divisions in close coordination with the Hiring Managers ensuring that relevant recruitment procedures are effectively and swiftly applied and implemented. Support the development and coordination of Position Descriptions for upcoming vacancies and participate in HQ Selection Panels.
5. Coordinate the work of project staff carrying out human resources administrative transactions, including preparation of non-staff contracts and recruitment.
6. Monitor compliance with the Performance Assessment System (PAS) within HQ projects and advocate for timely completion of performance management processes in line with organizational deadlines.
7. In coordination with Head, HQ Resources Management Oversight and Advisory Unit, advise Project Managers on staffing and other personnel issues, including leave entitlements/planning. Support Administrative Assistants to ensure HQ’s organigrammes/staffing tables are regularly updated.
8. Collaborate with the HR Policy Unit in the roll-out and implementation of new HR policies, Instructions, and procedures within HQ.
9. Propose appropriate and effective administrative procedures in human resources administration, reflecting Headquarters’ needs. Bring sensitive issues to the attention of supervisors and/or DHR as appropriate.
10. Coordinate and prepare administrative reports that may be required in coordination with the Heads of Units/Programmes. Oversee the preparation of reports pertaining to personnel administration of international and national staff of HQ managed projects.
11. Review audit recommendations on HR matters and, in coordination with the Head, HQResources Management Oversight and Advisory Unit and DHR, implement them within the HQ projects HR function.
12. Prepare special reports and participate in and/or lead special HR projects in coordination with MAC, PAC, and/or DHR.
13. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Human Resources, Business Administration, Industrial Relations, Organizational Development, or a related field from an accredited academic institution with five years of relevant professional experience; or,
• University degree in the above fields with seven years of relevant professional experience.

Experience

• Working experience in administration and all facets of HR, Talent Acquisition, talent management, administration of staff contracts and entitlements, interpretation and implementation of staff rules and regulations, and development of HR guidelines;
• Previous working experience in an international organization is an advantage;
• Previous working experience in Africa and/or developing countries is an advantage; and,
• Familiarity with the UN common system or similar systems is an advantage.

Skills

• Ability to prepare clear and concise reports; and,
• A high degree of computer literacy is required; a good knowledge of MS Office suite andOracle is essential.

Languages

IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.

For this position, fluency in English is required (oral and written). Working knowledge of another official UN language (Arabic, Chinese, French, Russian, and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges. • Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected, and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action-oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge, and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring, and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: Provides a clear sense of direction, leads by example, and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p df

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and background verification and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time in Geneva, Switzerland on the respective closing date. No late applications will be accepted.