Programs & Logistics Officer

Job Description: Programs & Logistics Officer

Organization Background

Collateral Repair Project (CRP) is a grassroots effort in Amman, Jordan that has provided much-needed assistance to vulnerable communities since 2006. We seek to assist those in need, foster social cohesion, offer learning opportunities, and help in building peace and reconciliation. Our services are provided regardless of background, and we currently provide assistance to people from many nationalities (e.g. Syria, Iraq, Jordan, Sudan, Yemen, Somalia).

CRP’s holistic approach involves deep community engagement, where we help individuals build resilience and heal from trauma. CRP provides a variety of educational, recreational, and wellness activities, which aid our community to gain skills and build community. Additionally, we provide community service and leadership opportunities for people to serve others, which has proven to be a key driver of empowerment and resilience. CRP’s greatest strengths are the deep knowledge and trust we have established with the community we serve, our commitment to community-based engagement, and our ability to develop nuanced, cost-effective, and impactful programs.

Our team members are dynamic, empathetic, and creative problem solvers who actively serve our community by continuously enhancing the impact of our programs and bringing our work to the forefront of best practice.

Work Environment

Our team brings together staff members and community volunteers in a dynamic work environment where personal initiative drives success. We are passionate individuals dedicated to making a difference and good listeners who typically work closely and value efficient teamwork. Our community centers are vibrant spaces where hospitality, enthusiasm, and cheerfulness are encouraged. We have made the well-being of our staff on top of our priorities and have implemented a 4-day work week for all employees at CRP. Furthermore, our centers are open 6 days a week to ensure they remain lively and accessible to the community.

Position Description

The Programs & Logistics Officer will be responsible for overseeing and managing all logistical aspects of the Livelihoods activities. This role involves ensuring efficient procurement and distribution of materials, managing budgets, and maintaining records in compliance with organizational policies and procedures.

Key Responsibilities:

Work in a dynamic and informal environment in East Amman to support a small but expanding non-profit initiative for training and livelihood opportunities.

A) Logistics Coordination, Procurement and Inventory Management:

• Identify procurement needs and develop procurement plans accordingly with the livelihoods manager
• Source suppliers and obtain quotations for goods and services.
• Negotiate contracts and agreements with vendors and third parties
• Coordinate the transportation of goods and materials to and from various locations
• Oversee shipping, receiving, and warehousing activities
• Monitor delivery schedules and address any delays or issues promptly
• Implement efficient logistics strategies to minimize costs and maximize efficiency

B) Record Keeping and Reporting:

• Maintain accurate financial records and documentation
• Assist in preparing forecasts and projections
• Assist in the preparation and oversight of budgets for projects and operations under the supervision of the Livelihoods Manager
• Monitor expenditure against budget allocations and prepare financial reports
• Ensure compliance with external regulations and internal policies
• Process invoices, payments, and reimbursements in a timely manner under supervision of Livelihoods manager
• Maintain and update contact databases of campaigners and supporters
• Keep excellent records of the programs, including participant attendance and facilitator timesheets

C) Programing:

• Ensure that project participants perform the tasks required of them to the fullest, in a safe and sound manner
• Support the ongoing development of training curriculum
• Support in the hiring and training of consultants
• Preparing the Call for Participants in coordination with the M&E including the prepost assessments, surveys and others
• Regularly review the program process and compare to accepted standard operating procedures

Qualifications and Skills:

• Excellent written and spoken Arabic and English
• Bachelor’s degree desired or equivalent work experience
• Experience in sales
• Valid driver’s license with a clean driving record
• Proven experience in logistics preferably in a nonprofit or humanitarian organization
• Strong understanding of procurement processes and logistics operations
• Strong computer skills especially Excel
• Excellent communication, analytical and problem-solving skills
• Knowledge of donor funding regulations and compliance requirements is desirable

Benefits: 400-600 JD/month, depending on experience, 14 days of annual vacation, health insurance, 4-day work week, daily staff lunch, flexibility and potential for career growth