Finance & Administration Officer

About Us

The AECF (Africa Enterprise Challenge Fund) is a development institution that finances early and growth-stage businesses to innovate, create jobs, and leverage investments and markets to create resilience and sustainable incomes in rural and marginalized communities in Africa.

Since 2008, we have invested over US$ 220 million in over 420 businesses across sub-Sahara Africa focusing on Agribusiness, Renewable Energy, and Climate-smart Technologies. We have impacted more than 28 million lives, created over 25,000 jobs, and leveraged over US$ 757 million in matching funds to our portfolio companies.

AECF is headquartered in Kenya, with offices in Côte d’Ivoire, Tanzania, Nigeria, South Sudan and Somalia.

About FIG Somalia Programme

Funded by the European Union, FIG is a component of the Inclusive Local and Economic Development (ILED) program, whose objective is to revitalize and expand the local economy with a focus on livelihood enhancement, job creation, and broad-based inclusive growth for Somali women, youth and producers through:

• Designing and offering appropriate and sustainable financial products and services to clients through Somali Financial Institutions (FI) and ensuring targeted clients are growing and becoming more bankable.
• Catalyzing sustainable increase in lending to economic actors in Somalia, especially youth, women, and producers.
• Building the capacity of the partner financial institutions to increasingly provide appropriate financial services for a wider scope of customers living in urban centers, and rural and decentralized areas in Somalia.
• Building the capacity of targeted end clients to profitably use the financing for business growth**.**

This role will report to the Programme Manager.

Key Responsibilities

• Financial oversight of the program at all stages, including timely preparation of budgets and financial reports.
• Support in ensuring the accuracy of postings that align with the program design and budgets.
• Assist the Head of Finance in preparing accurate and reasonable institutional budgets and budget narratives consistent with the institutional strategy and adhering to donor and AECF policies.
• Track, report, and consolidate monthly program expenses, burn rates, and cash received from donors.
• Prepare consolidated program financial reports based on the contract obligation schedules.
• Ensure program audits are conducted on time, and audit findings are resolved adequately.
• Collaborate with program staff and hosting agency to plan and arrange travel arrangements, ensuring smooth logistics for staff during field assignments.
• Assist in raising Purchase Requests (PRs) for program-related procurement needs by supporting program staff in initiating and processing PRs, ensuring accurate documentation and timely procurement of required resources.
• Plan and coordinate logistics for field visits, ensuring proper scheduling, transportation, and survey equipment to successfully conduct partner MFIs and end-client surveys.
• Assist in managing program budgets, tracking expenses, and maintaining accurate financial records to ensure effective resource allocation and financial compliance.
• Gather and analyze data to create comprehensive reports and visually engaging presentations that effectively communicate program progress and outcomes.
• Support the management of program data and information systems, ensuring data accuracy, confidentiality, and adherence to data management protocols.
• Facilitate the reimbursement process for staff travel and program-related expenses. Collect and review expense claims, ensure compliance with reimbursement policies, and facilitate timely reimbursement processing for staff travel and program-related expenditures.

Suitable candidates should possess:

• Bachelor’s degree in Finance, Business Administration or related field.
• Minimum five (5) years of experience in a similar role.
• Excellent written and verbal skills necessary for effective interaction.
• Ability to analyze information and propose valuable solutions.
• Demonstrates discretion and maintains confidentiality of sensitive information.
• Experience working with EU-funded projects or projects funded by other donors is highly desirable, with familiarity with requirements and compliance standards.
• Fluent in Somali and English for effective communication is required.