Prepositioned Stock Management Associate, Supply Chain Management Unit (SCMU), Copenhagen, Denmark, G6

The Position:

The Prepositioned Stock Management Associate position is located in the Logistics Management Services (LMS) Team within Pillar 2 – Supply Operations in the UNFPA Supply Chain Management Unit (SCMU). The position reports directly to the Senior Prepositioned Stock Management Associate. The Prepositioned Stock Management Associate will work closely with other SCMU colleagues, the new integrated HQ division (name To Be Decided), the Humanitarian Response Division, other HQ Business Units, the Regional Offices and the Country Offices and with a number of external partners. The position provides a pivotal hands on role to ensure that Prepositioned Stock are efficiently managed.

How You Can Make a Difference

UNFPA occupies a unique position in the sexual and reproductive health commodity ecosystem as a critical player in supply chain management, a leading public procurer of sexual and reproductive health commodities, a trusted partner to national governments, and one of the few organizations with the scale and partnerships necessary to build accountability for last mile delivery.

The UNFPA Supply Chain Management Unit (SCMU) is self-funded and was made operational in January 2022. It is tasked with ensuring that UNFPA is able to effectively and efficiently support the delivery of life-saving reproductive health products and other programme supplies to the end user when and where they are needed. To achieve this, it is important to strengthen the capacity of governments and implementing partners to ensure coordination, end-to-end visibility and accountability on all supply chain and logistics management related activities, in particular for programme supplies, across all UNFPA programmes.

Job Purpose

In general, the Prepositioned Stock Management Associate will provide foundational support and ensuring smooth hands on operational execution of practical, day-to-day aspects of the prepositioned stock management function.

You Would Be Responsible For

• Day-to-day management of prepositioned stock to achieve:
• Support and monitor the implementation of global and regional pre-positioned stock actions that are in compliance with the UNFPA Quality Assurance Framework, to ensure safe and efficient transportation and storage of commodities.
• Day-to-day monitoring and supervision of pre-positioned stock, which includes rigorous inventory control to maintain accurate records, systematic monitoring of stock levels to anticipate future requirements, and the coordination of timely stock replenishment to mitigate the risk of shortages and ensure a state of perpetual preparedness for any contingency.
• Monitor the processes for storing and distributing pre-positioned stock are secure, efficient, and capable of swiftly responding to delivery demands, thus maintaining a continuous state of operational readiness.
• Implement tracking technologies for pre-positioned stocks to maintain full visibility and to ensure the integrity and accessibility of these stocks at all times.
• Maintain accurate and comprehensive records of pre-positioned stock activities, and keep proper documentation for audit trails and compliance with UNFPA policies and reporting.
• Implement activities related to UNFPA’s Governance, Risk, Compliance and Reporting function.
• Capacity Strengthening
• Support the implementation of UNFPA’s capacity-strengthening initiatives.
• Train supply chain professionals whenever possible and support their development through sharing knowledge and experience.
• Thought Leadership, Knowledge Sharing and Advisory
• Appreciate UNFPA’s supply chain thought leadership through awareness and incorporating such initiatives into the overall approach to day-to-day activities.
• Actively contribute to an environment of knowledge retention and sharing by following best practices for supply chain implementation.
• Support improved supply chain execution by incorporating best practices and continuous improvement into day-to-day activities.
• Partnerships and Resource Mobilization
• Support UNFPA’s value proposition and relationships with donors and partners.
• Assist with the preparation of SCMU’s resource mobilization proposals in particular with data and analysis.
• Collaboration and Representation
• Maintain effective collaboration with relevant stakeholders within UNFPA to ensure coordinated and effective tailored solutions for each area of intervention.
• Maintain relationships with supply chain counterparts with the purpose of increasing the efficiency of UNFPA’s supply chain function.
• Attend and participate as required in SCMU and UNFPA in meetings related to supply chain management functions.
• Carry out any other duties as may be required by the Chief, SCMU.

Education

Qualifications and Experience

• Completion of Secondary education is required.
• A University degree at Bachelor Level in Supply Chain Management, Business Administration, Procurement, Logistics, Transport Planning, International Commerce, or equivalent field is an asset.
• Qualification at Chartered Institute of Logistics and Transport (CILT-UK) Level 3 Certificate in Logistics and Transport is an additional asset.

Knowledge And Experience

• Minimum 7 years of relevant progressively responsible experience in public or private sector managing pre-positioned stock where:
• At least two (2) years’ experience in warehousing, stock management, and in-country distribution and/or managing Last-Mile Logistics
• Candidates with hands-on experience working in development and/or complex humanitarian operating environments in low-resource countries are considered a strong asset.
• Knowledge of global supply chain security, risk management, and compliance regulations is required.
• Strong interpersonal skills and capability to develop and maintain broad diversified partnerships is required.
• Basic proficiency in project management skills is an asset.
• Experience using Enterprise Resource Planning (ERP) is required.
• Professional written and spoken presentation skills, including for the development of reports, presentations, and the ability to synthesize complex supply chain documents for both technical and non-technical audiences is an asset.
• Experience in supporting the implementation of logistics business transformation projects, especially those involving digitalisation and technological innovation is an asset.

Languages

Fluency in English is required. Working knowledge of another official UN language is an asset.

Values

Required Competencies:

• Exemplifying integrity
• Demonstrating commitment to UNFPA and the UN system
• Embracing diversity in all its forms
• Embracing change

Core Competencies

• Achieving results
• Being accountable
• Developing and applying professional expertise/business acumen
• Thinking analytically and strategically
• Working in teams/managing ourselves and our relationships
• Communicating for impact

Functional Competencies

• Experience in warehousing, stock management, and in-country distribution and/or managing Last-Mile Logistics
• Experience working in development and/or complex humanitarian operating environments in low-resource countries
• Experience using Enterprise Resource Planning (ERP)
• Knowledge of global supply chain security, risk management, and compliance regulations
• Experience in warehousing, stock management, and in-country distribution and/or managing Last-Mile Logistics
• Experience working in development and/or complex humanitarian operating environments in low-resource countries are considered a strong asset.

Compensation And Benefits

This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.

UNFPA Work Environment

UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA’s workforce – click here to learn more.

Disclaimer

Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements.

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants’ bank accounts.

Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.